Administrative Assistant

Staffmark; Houston (TX); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits (medical,Dental

Life Insurance and Disability

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark is hiring an Administrative Assistant in Houston, TX to support a team of 25+ banking professionals. The role focuses on calendar management, travel arrangements, and handling communications to keep daily operations running smoothly.

The ideal candidate has a high school diploma or GED, 0–1 year of admin experience, and proficiency with Word, Excel, and Outlook. This position offers competitive weekly pay and comprehensive benefits. Schedule: Monday to Friday, 9:00 am to 5:00 pm.

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• 0–1 year of administrative, customer service, or office support experience.
• Ability to support multiple professionals in a high-volume, fast-paced environment.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to a team of 25+ banking professionals.
• Coordinate meetings and conference calls across multiple time zones.
• Manage calendars, phone calls, emails, and meeting room reservations.
• Arrange domestic and international travel, including flights, accommodations, transportation, and visa coordination.
• Process expenses and invoices accurately and on time.
• Assist with day-to-day questions, requests, and administrative needs.
• Provide coverage for colleagues during absences and holidays.
• Complete additional administrative projects while maintaining daily workflow.

Skills

Organizational skills

Communication skills

Proactive

Dependable

Teamwork

Education

High school diploma or GED

Associate degree / admin support training preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Total Talent Solutions Now Hiring for an Administrative Assistant
Location: Houston, TX
Pay Rate: $24.00 per hour
Schedule: Monday to Friday, 9:00 am to 5:00 pm

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Administrative Assistant, you’ll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Administrative Assistant jobs in Houston where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Provide administrative support to a team of 25+ banking professionals.
• Coordinate meetings and conference calls across multiple time zones.
• Manage calendars, phone calls, emails, and meeting room reservations.
• Arrange domestic and international travel, including flights, accommodations, transportation, and visa coordination.
• Process expenses and invoices accurately and on time.
• Assist with day-to-day questions, requests, and administrative needs.
• Provide coverage for colleagues during absences and holidays.
• Complete additional administrative projects while maintaining daily workflow.

Education Requirements

• High school diploma or GED.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• 0–1 year of administrative, customer service, or office support experience.
• Comfortable supporting multiple professionals in a high-volume, fast-paced environment.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage competing, time-sensitive priorities.
• Professional written, phone, virtual, and in-person communication skills.
• Ability to handle confidential business information with discretion.
• Must be proactive, resourceful, dependable, and comfortable working independently and as part of a team.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I’m having or lead me in the right direction. They are very helpful and always there when needed.” – Administrative Assistant, Staffmark

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Administrative Assistant role is central to maintaining an efficient and professional office environment. This position supports daily operations by helping organize schedules, communications, documents, records, and administrative workflows.

A successful Administrative Assistant is detail-oriented, dependable, and comfortable working with a variety of people, systems, and priorities. The role requires the ability to communicate clearly, follow through on assignments, and keep information organized and accessible.

Individuals in this role help create structure in busy work environments. By supporting coworkers, responding to requests, and keeping administrative processes moving, the Administrative Assistant contributes directly to team productivity and business success.