Administrative Assistant – Children’s Heart Center

OU Health; Oklahoma; On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

PTO

401(k)

Medical and dental plans

Job summary

OU Health is seeking an Administrative Assistant for the Children’s Heart Center. You will perform a range of clerical duties, maintain confidential records, and support budgeting and operational planning.

The role requires an Associate degree and up to 3 years of experience. Strong written and interpersonal skills, plus basic accounting and spreadsheet abilities, are essential.

Qualifications

• Basic knowledge of office procedures and equipment.
• Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
• Good basic written communication skills to include spelling, grammar and punctuation.
• Good interpersonal skills for interaction with employees, clients and customers.
• Basic computer skills with some spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

Responsibilities

• Performs various complex technical and clerical functions in support of departmental staff.
• Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
• May gather information and develop summaries.
• May assist with documenting the development of the department budget and operational plans.
• May recommend changes to office procedures to improve the process and to provide better support.
• Reviews and proofs documents, records and forms for accuracy and completeness.
• Arranges and schedules a variety of meetings and conferences.
• Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
• May direct services such as maintenance, repair, supplies, mail and files.
• Assists in training employees on office equipment and procedures.
• Maintains confidentiality of information.
• Specific duties may vary based on assignment.
• Assist other staff as necessary.
• Performs other duties as assigned.

Skills

Office procedures

Accounting basics

Written communication

Interpersonal skills

Computer skills

Spreadsheet basics

Typing

Education

Associates Degree

Job description

Position Title Administrative Assistant – Children’s Heart Center

Department HB Children’s Heart Center

Job Description

General Description: Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.

Essential Responsibilities

• Performs various complex technical and clerical functions in support of departmental staff.
• Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
• May gather information and develop summaries.
• May assist with documenting the development of the department budget and operational plans.
• May recommend changes to office procedures to improve the process and to provide better support.
• Reviews and proofs documents, records and forms for accuracy and completeness.
• Arranges and schedules a variety of meetings and conferences.
• Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
• May direct services such as maintenance, repair, supplies, mail and files.
• Assists in training employees on office equipment and procedures.
• Maintains confidentiality of information.
• Specific duties may vary based on assignment.
• Assist other staff as necessary.
• Performs other duties as assigned.

Minimum Qualifications

Education: Associates Degree required.

Experience: 0 — 3 years of Administrative Assistant experience required.

License/Certification/Registration: None.

Knowledge/Skills/Abilities

• Basic knowledge of office procedures and equipment.
• Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
• Good basic written communication skills to include spelling, grammar and punctuation.
• Will need good interpersonal skills for interaction with employees, clients and customers.
• Basic computer skills with some spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.