Administrative Assistant

ARIA Signs and Design, LLC; Houston (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

Aria Signs & Design is seeking an Administrative Assistant to join our Houston office. The role supports daily office operations with a focus on organization, attention to detail, and effective written and verbal communication.

The ideal candidate has 1–2 years of experience as an administrative professional, a high school diploma, and a positive, proactive mindset. Responsibilities include handling calls, proposals, scheduling, and coordinating with team members and clients to ensure smooth

Qualifications

• High school diploma required or preferred.
• 1–2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skills.
• Familiarity with office equipment (printers, fax machines, projectors).

Responsibilities

• Answer phone calls and route leads.
• Prepare and send professional proposals with accuracy.
• Provide scheduling, filing, and document preparation support.
• Assist with daily operational needs and errands.
• Coordinate with team members and clients to ensure tasks are completed efficiently.

Skills

High-energy attitude

Organizational skills

Attention to detail

Communication skills

Verbal communication

Education

High school diploma

Job description

Aria Signs & Design is looking for an administrative assistant to join our team in our office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/putting in leads.
• Assisting with Leads - Prepare and send professional proposals, maintaining accuracy and attention to detail.
• Provide administrative support, including scheduling, filing, and document preparation.
• Assist with daily operational needs and errands to support smooth office or business operations.
• Coordinate with team members and clients to ensure tasks are completed efficiently.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)