Administrative Assistant

Cheniere Energy; Honolulu (HI); On-site; USD 60,000 - 90,000; Full time

Job summary

Cheniere Energy is seeking an Administrative Assistant to support the EVP & CFO, EVP & COO, and four Senior Vice Presidents. The role requires managing complex calendars, travel planning, and high-level scheduling in a fast-paced environment.

Candidates should have at least five years of admin experience, strong MS Office skills, and the ability to handle confidential information with discretion. Ability to multi-task and adapt to changing priorities is essential.

Qualifications

• Education: High School Diploma or equivalent; Associate’s or Bachelor’s degree, or relevant certification(s), preferred.
• Minimum of five (5) years of administrative support experience; supporting a VP or higher is preferable.
• Energy industry experience is a plus.

Responsibilities

• Maintain discretion with confidential information and sensitive materials.
• Coordinate scheduling and heavy calendar management for executives.
• Provide general administrative support including travel planning and expense reporting.
• Screen calls, transcribe messages, and manage communications.

Skills

Communication skills

Time management

Organizational skills

Problem solving

Discretion

Education

High School Diploma or equivalent

Associate/Bachelor’s degree or relevant certification

Tools

Microsoft Office

Microsoft Teams

Job description

Full job description

The Administrative Assistant reports to the Executive Assistant who supports the EVP & Chief Financial Officer, EVP & Chief Operating Officer, and four Senior Vice Presidents.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Maintain a high level of discretion with confidential information and sensitive materials.
• Manage a flexible, adaptive schedule to meet deadlines, including starting early or staying late as needed.
• Provide general administrative support, including heavy calendaring of complex schedules, use of Microsoft Teams, monitoring and scheduling of meetings and conferences, and expense reporting.
• Answer, screen, and transfer calls professionally and transcribe messages as required.
• Arrange domestic and international travel itineraries and agendas.
• Communicate effectively, professionally, and with integrity across key business clients within the organization at all levels.
• Coordinate catering, room preparation, and meeting set‑ups.
• Edit, print, scan, and bind documents with high attention to detail.
• Open, sort, and distribute incoming correspondence.
• Act with good judgment and as a team player to build relationships across all departments and levels.
• Perform additional tasks as they arise or as the scope of the job changes with business demands.

KNOWLEDGE AND SKILLS

Knowledge

• Strong knowledge of MS Office applications and a strong attention to detail.
• Independent thinker and problem solver capable of excelling in a high‑paced environment.
• Highly responsive and nimble with excellent verbal and written communication skills.

Skills

• Effective at managing workload while controlling costs and improving quality.
• Manage time efficiently and handle conflicting demands and priorities in a high‑paced environment.
• Strong listening, communication, and interpersonal skills with meticulous attention to detail.
• Seek clarity in conversations and fully understand information.
• Demonstrate respect for clients and team members; make clear decisions amid conflicting priorities; apply personal knowledge and judgment to fill information gaps.
• Take initiative to improve working methods, think critically, solve problems independently, and exercise excellent judgment and common sense.
• Highly organized, detail‑oriented, and able to manage multiple activities timely with high accuracy.
• Highly proficient with Microsoft Office Suite (Word, Excel, Access, PowerPoint).

EDUCATION AND EXPERIENCE

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree, or relevant certification(s), preferred.
• Experience: Minimum of five (5) years of administrative support experience; supporting a VP or higher is preferable but not required. Energy industry experience is a plus.

DIRECT REPORTS

None

FREEDOM TO ACT

Ability to multi‑task and function in a highly dynamic atmosphere; must exercise discretion independently.

WORK CONDITIONS

• Job performed in a typical office environment, subject to time pressures and constraints.
• Business requirements may necessitate work from home, after normal hours, or on weekends.
• Business requirements may include periodic travel, including to operating facilities or facilities under construction.
• Subject to drug and alcohol testing as per applicable federal regulations or required by Cheniere.

ADA JOB REQUIREMENTS

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to disability.

EQUAL EMPLOYMENT OPPORTUNITY

Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.