Administrative Assistant

Aesculap (US); Hazelwood (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Healthcare

401(k) plan

Tuition reimbursement

Job summary

B. Braun Medical Inc. is seeking an Administrative Assistant to support the Vice President of Operations and Leadership team. Responsibilities include calendar management, meeting planning, travel coordination and preparing reports and memos in line with company policy.

Ideal candidates have 2+ years in an administrative role, strong MS Office skills, and solid written and verbal communication. Schedule is M-F 8am–5pm with competitive hourly compensation and strong benefits.

Qualifications

• High School Diploma or GED required.
• 2+ years in administrative field preferred.
• Proficient in Microsoft Office applications.
• Good written and oral communication skills.
• Basic math and data handling skills.

Responsibilities

• Coordinate and manage designated calendars.
• Schedule complex meetings, travel and department activities.
• Prepare reports, agendas and memos as guided.
• Submit expense reports per Travel and Expense Policy.
• Assist with Administrative Support pool tasks as needed.
• Screens calls, takes messages and schedules appointments.
• Backup for other functions as needed.
• Comply with ISO and FDA regulations as described.

Skills

Oral and Written Communication

Conflict Resolution

People Skills

Business Math

Education

High School Diploma or GED

Tools

Microsoft Office

Lotus Notes

SAP

Concur

Job description

B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.

Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.bbraunusa.com

Position Summary:

Responsible for performing all administrative duties supporting the Vice President of Operations as well as other members of the Leadership team. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of employees and contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Principal Duties Responsibilities:

• Coordinate and manage designated calendars
• Schedule and organize complex activities such as meetings, travel, conferences and department activities as needed
• Prepare reports, presentations, manuals, agendas, correspondence and memos as guided by general company practice
• Submit all expense reports for designated manager(s) in accordance with the Travel and Expense Policy guidelines
• Works with inventory to monitor past due loaners according to policy
• Assist with Administrative Support pool work as assigned on occasion by the Executive Assistant as well as prepare necessary reports, presentations and information as requested by the Executive Assistant
• Screens calls, takes messages and makes appointments
• Serves as a backup for other Functional support roles as needed
• Must comply with applicable ISO and FDA regulations as stated in Quality Manual
• Must embody the Company’s Vision, Mission and Values
• Other duties may be assigned

Education/Experience:

• High School Diploma or GED Required
• 2+ Years in Administrative Field
• Intermediate in Microsoft Office Applications (Word, Excel, and PowerPoint)
• Basic Oral and Written Communication Skills
• Basic Conflict Resolution and People Skills
• Basic Knowledge of Business Math
• Experience in Lotus Notes, SAP and Concur Preferred but not Required

Schedule: M-F 8am to 5pm

Salary Range: $24.66-$34.53/hr

The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.

B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com.

Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.

We are an equal opportunity employer. We evaluate applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected characteristic. Know Your Rights: Workplace Discrimination is Illegal, click here.