Executive Assistant - EBM

RXinsider LTD.; Allentown (Lehigh County); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Healthcare

401(k) plan

Tuition reimbursement

Job summary

B. Braun Medical Inc. is seeking an experienced Executive Assistant to support the SVP/CSO and senior leaders. The role involves keeping calendars, coordinating travel, and handling confidential information with discretion.

You will draft communications, organize meetings across time zones, and prepare presentations for internal and external audiences in a hybrid environment.

Qualifications

• 5+ years executive-level administrative support experience.
• Strong MS Office and document preparation skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars, travel, and expenses for CSO and senior leaders.
• Draft communications and presentations for internal and external audiences.
• Coordinate meetings across time zones and prepare materials.

Skills

Executive support

Microsoft Office

Calendar management

Travel coordination

Communication

Confidentiality

Minutes recording

Education

High school diploma

Tools

MS Office

Job description

B. Braun Medical, Inc.

Company: B. BRAUN MEDICAL (US) INC

Job Posting Location: Allentown, Pennsylvania, United States, Bethlehem, Pennsylvania, United States, Center Valley, Pennsylvania, United States

Functional Area: Administrative/Clerical

Working Model: Hybrid

Days of Work: Wednesday, Tuesday, Thursday, Friday, Monday

Shift: 5X8

Relocation Available: No

Requisition ID: 11586

B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.

Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.bbraunusa.com

This role provides highlevel administrative support to the SVP/Chief Scientific Officer (CSO), a member of the Executive Leadership Team (ELT), and Vice President–level roles within his team. The Executive Assistant keeps executives organized by maintaining daily calendars, managing workflow, scheduling meetings and travel accommodations, and troubleshooting support needs. This position serves as a key resource with broad knowledge of the Company and its organizational structure, supporting all levels of management.

Key Responsibilities (Essential Duties)

• Manages a complex calendar, travel, expenses, and expense reports for the CSO, and events for the HR Team across multiple time zones. Additionally, provides support to Senior Medical Affairs and Regulatory senior leaders. Manages confidential information and projects under the direction of the CSO and his senior team.
• Drafts and edits various communications and presentations for both internal and external audiences. Schedules internal and external meetings, luncheons, conferences, presentations, and presentation equipment.
• Works with international colleagues on various global projects with the CSO and Senior Leaders.
• Types newsletters, compiles statistical data, and creates graphical presentations for Company use.
• Establishes and maintains confidential files and records, including followup files to ensure actions are completed.

Expertise: Knowledge & Skills

• Ability to communicate and work cooperatively with all levels of management, vendors, contractors, and the public
• Ability to work in a fastpaced environment while managing multiple tasks
• Understanding of departmental and Company policies and administrative procedures
• Proficiency in business correspondence writing
• Strong command of English grammar, spelling, punctuation, and usage
• Ability to accurately record or transcribe meeting minutes
• Strong organizational skills with the ability to independently plan and meet deadlines
• Ability to research, draft, and compile reports and recordsExperience scheduling meetings and conferences and arranging travel and lodging
• Ability to organize and maintain filing systems
• Proven ability to maintain confidentiality of Company information

Qualifications

Required

• 5+ years of executivelevel administrative support experience; experience supporting Quality, Regulatory, or Medical Affairs functions highly preferred
• Strong technical skills in the Microsoft Office suite of applications
• Educational attainment equivalent to high school graduation, supplemented by specialized coursework or training in word processing, spreadsheet, presentation, and database software

Compensation Range: $65,000-$75,000

The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.

B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com.

Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.

We are an equal opportunity employer. We evaluate applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected characteristic. Know Your Rights: Workplace Discrimination is Illegal, click here.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Compensation details:

65000-75000 Yearly Salary