Administrative Assistant

Sse Anc; Hampton (VA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

SSE is seeking an experienced administrative and personnel support specialist to support the squadron front office at Joint Base Langley-Eustis, VA. The role covers meeting minutes, correspondence, reports, presentations, spreadsheets, and other materials, with emphasis on accuracy and timely delivery.

You will handle onboarding/offboarding, maintain electronic records and calendars, and coordinate with leadership across levels.

Qualifications

• Minimum three (3) years of experience performing administrative and personnel support functions.
• Experience preparing professional correspondence, reports, presentations, spreadsheets, and other administrative documentation.
• Experience supporting personnel actions, organizational programs, records, schedules, and office procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide administrative and personnel support to squadron front office leadership and staff.
• Prepare meeting minutes, correspondence, reports, presentations, spreadsheets, Word documents, and other administrative materials.
• Maintain electronic files, SharePoint content, records, trackers, suspense items, calendars, schedules, and conference room requirements.
• Support onboarding and offboarding of military and civilian personnel, including sponsorship, orientation, and initial training.
• Monitor personnel, manpower, training, readiness, and administrative actions and provide status updates to leadership.
• Support assigned squadron programs, including administrative training, security, readiness/deployment, supply, civilian timekeeping, Government Purchase Card, and equipment accounts.
• Support organizational operating instructions, regulations, administrative procedures, and internal control requirements.
• Serve as a primary or alternate coordinator for assigned administrative, training, security, readiness, and deployment programs.
• Provide administrative guidance and coordinate with leadership and mission partners with professionalism, tact, and diplomacy.

Skills

Microsoft Office

Communication

Organizational

Prioritization

Coordination

Education

High school diploma/GED

Associate degree (preferred)

Tools

MILPDS

MyFSS

Job description

What You’ll Do:

• Provide administrative and personnel support to squadron front office leadership and staff.
• Prepare meeting minutes, correspondence, reports, presentations, spreadsheets, Word documents, and other administrative materials.
• Maintain electronic files, SharePoint content, records, trackers, suspense items, calendars, schedules, and conference room requirements.
• Support onboarding and offboarding of military and civilian personnel, including sponsorship, orientation, and initial training.
• Monitor personnel, manpower, training, readiness, and administrative actions and provide status updates to leadership.
• Support assigned squadron programs, including administrative training, security, readiness/deployment, supply, civilian timekeeping, Government Purchase Card, and equipment accounts.
• Support organizational operating instructions, regulations, administrative procedures, and internal control requirements.
• Serve as a primary or alternate coordinator for assigned administrative, training, security, readiness, and deployment programs.
• Provide administrative guidance and coordinate with leadership and mission partners with professionalism, tact, and diplomacy.

What You Bring:

Required:

• Minimum three (3) years of experience performing administrative and personnel support functions comparable to those required by the PWS.
• Experience preparing professional correspondence, reports, presentations, spreadsheets, and other administrative documentation.
• Experience supporting personnel actions, organizational programs, records, schedules, and office procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and maintain electronic records, trackers, suspense items, and administrative files.
• Strong written/verbal communication and organizational skills, with the ability to manage multiple priorities and coordinate across levels of leadership.
• Must be able to successfully complete required background and security screening.
• High school diploma/GED or equivalent and a minimum of three (3) years of relevant administrative and personnel support experience required.

Preferred:

• Familiarity or experience with MILPDS and MyFSS.
• Previous administrative or personnel support experience within a military, Department of Defense, or similar Government environment.
• Associate degree from an accredited institution with a minimum of one (1) year of relevant administrative and personnel support experience desired.

The position is located at Joint Base Langley-Eustis (JBLE), VA. Normal duty hours are Monday through Friday, 7:30 a.m. to 4:30 p.m. ET. Excludes federal holidays.

All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws.

What We Offer:

SSE offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.

SpecPro Sustainment and Environmental, LLC is an environmental and facility services firm headquartered in San Antonio, TX. We are a subsidiary of Bristol Bay Native Corporation (BBNC).

SSE is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.