Administrative Assistant

Jonus Group; Greenwood Village (CO); On-site; USD 21,000 - 34,000; Full time

Job summary

Jonus Group seeks a Temporary Administrative Assistant in Greenwood Village, CO for a short-term engagement (3–6 weeks). The role is onsite and pays $18–$25/hour.

You will support the CFO and Compliance Manager, manage Board logistics, packets, and document workflows using Word, PDFs, and Outlook, while maintaining the document vault and office operations. You will coordinate with directors and clients, handle mail and shipments, and ensure timely completion of tasks with strong attention to

Qualifications

• Previous administrative, office support, or coordinator experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional and confident when communicating with clients and independent directors.
• Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment.
• Strong proficiency with Microsoft Outlook and Microsoft Word.
• Comfortable working with Adobe PDF documents and assembling information from multiple files.
• Experience with Microsoft Dynamics is a plus, but not required.
• Insurance industry experience is not required.
• Professionalism, reliability, and ownership of administrative responsibilities.

Responsibilities

• Coordinate and schedule Board of Directors meetings with managers, clients, and independent directors.
• Prepare and assemble Board meeting packets using Word and PDFs.
• Generate documents for annual Board meetings.
• Send calendar invitations and coordinate meeting logistics via Outlook.
• Follow up with clients to obtain signatures and required documentation.
• Redline changes for renewal submissions using an established template.
• Manage the M-Files document database.
• Manage main office phone and route calls.
• Sort and distribute incoming mail.
• Coordinate outgoing shipments with FedEx, UPS, and other providers.
• Order and maintain office supplies.
• Maintain the company's community calendar.
• Provide admin support to CFO and Compliance/Regulatory Manager.
• Assist with additional administrative projects as needed.

Skills

Administrative experience

Office coordination

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Microsoft Outlook

Microsoft Word

Adobe PDF

Learning new systems

Dynamics (nice to have)

Tools

Microsoft Word

Adobe PDF

Microsoft Dynamics

Job description

Temporary Administrative Assistant

About the Opportunity

A small, established insurance agency in Greenwood Village is seeking a Temporary Administrative Assistant to provide short-term administrative and office support. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping an office running smoothly and is comfortable managing documents, scheduling meetings, communicating with clients, and supporting leadership.

Key Responsibilities

• Coordinate and schedule Board of Directors meetings with account managers, clients, and independent directors
• Prepare and assemble Board of Directors meeting packets using Microsoft Word and various PDF documents
• Generate and organize documents for annual Board meetings
• Send calendar invitations and coordinate meeting logistics primarily through Microsoft Outlook
• Follow up with clients regarding outstanding items, including obtaining required signatures and documentation
• Compare expiring policies with renewal policies and redline changes for submission to regulators using an established template
• Manage the company's M-Files document database/document vault
• Manage the main office phone and direct incoming calls appropriately
• Collect, sort, and distribute incoming mail
• Coordinate outgoing shipments through FedEx, UPS, and other shipping providers
• Order and maintain office supplies, including printer supplies, kitchen supplies, and general office materials
• Maintain the company's community calendar
• Provide general administrative and office support to the CFO and Compliance/Regulatory Manager
• Assist with additional administrative projects and duties as needed

What We're Looking For

• Previous administrative, office support, or coordinator experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Professional and confident when communicating with clients and independent directors
• Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment
• Strong proficiency with Microsoft Outlook and Microsoft Word
• Comfortable working with Adobe PDF documents and assembling information from multiple files
• Strong computer skills and ability to learn new systems quickly
• Experience with Microsoft Dynamics is a plus, but not required
• Insurance industry experience is not required
• Professionalism, reliability, and a willingness to take ownership of administrative responsibilities are essential

This is a fully onsite, short-term temporary opportunity (3-6 weeks) in Greenwood Village, CO paying $18–$25/hour.