ADMINISTRATIVE ASSISTANT

Decatur-County-Memorial-Hospital; Greensburg (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Decatur County Memorial Hospital seeks an Administrative Assistant to provide comprehensive administrative support to the Medical Staff team. The role reports to the Executive Director, Nursing & OPS, and requires flexible hours to meet the hospital's needs.

The ideal candidate has an associates degree in business or related field and 2+ years of related experience in project management, accounting, or admin. Proficiency in Microsoft Office and strong organization are essential.

Qualifications

• Associates degree in business, healthcare or related field preferred.
• Minimum of 2 years of related experience in project management, accounting, finance, or admin.
• Proficient in Microsoft Office and email; basic computer skills for other hospital software.

Responsibilities

• Provides administrative support for the executive team and members as assigned.
• Writes or prepares reports, memos, contracts, policy/procedures, and other documents utilizing word processing, spreadsheets, databases, scanning and presentation software.
• Organizes and schedules meetings, reviews incoming messages to determine their significance, processes invoices, prepares and distributes agendas for board and medical staff meetings, writes meeting minutes, conducts research, prepares correspondence, and trains other staff.
• Performs general office duties such as ordering supplies, maintaining records management systems, and performing general clerical work.
• Maintains discretion and confidentiality in relationships with all leadership and staff.
• Directs calls and visitors appropriately.
• Handles incoming and outgoing mail for the department.

Skills

Project management

Accounting

Finance

Administrative experience

Education

Associates degree in business, healthcare or related field

Tools

Microsoft Office

Email client

Job description

Join the Team at Decatur County Memorial Hospital

At Decatur County Memorial Hospital (DCMH), we are more than a healthcare provider—we are a trusted community partner committed to improving the health and well-being of the individuals and families we serve. As a critical access hospital, DCMH combines high-quality patient care, advanced medical services, and a compassionate, patient-centered approach in a welcoming rural healthcare environment.

Our team is made up of dedicated professionals who are passionate about making a difference every day. We foster a culture of collaboration, respect, integrity, and continuous improvement, where employees are empowered to grow professionally while contributing to exceptional patient outcomes. DCMH offers competitive compensation and benefits, opportunities for professional development, and a supportive workplace that values each team member’s contributions.

DCMH offers more than just a job—we offer a rewarding career and a supportive workplace culture. Employees enjoy competitive pay, comprehensive health and wellness benefits, generous paid time off, retirement savings opportunities, professional development support, and a variety of additional benefits designed to help you achieve your personal and professional goals. We are committed to creating an environment where team members feel valued, supported, and empowered to grow.

If you are seeking a rewarding career with an organization that is committed to excellence, innovation, and service, we invite you to explore opportunities with Decatur County Memorial Hospital and become part of a team that is making a meaningful impact in our community.

POSITION SUMMARY

Reports To:

EXECUTIVE DIRECTOR, NURSING & OPS

Summary:

The Administrative Assistant is responsible to provide administrative support to the Medical Staff team.

Work Schedule:

Standard Work Schedule. Must be able to work flexible hours as needed.

SKILLS & ABILITIES

Education

Associates degree in business, healthcare or related field preferred.

Experience

Experience in project management, accounting, finance, and/or Admin preferred. Minimum of 2 years of related experience required.

Computer Skills

Proficient in Microsoft Office, email and basic computer skills for other software used throughout the hospital for your area of responsibility.

Certificates & Licenses

N/A

Other Requirements

Must have organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. This role will be involved in handling confidential documents and information. This position requires constant sitting, handling, and use of fingers.

Essential Functions

• Provides administrative support for the executive team and members as assigned.
• Writes or prepares reports, memos, contracts, policy/procedures, and other documents utilizing word processing, spreadsheets, databases, scanning and presentation software.
• Organizes and schedules meetings, reviews incoming messages to determine their significance, processes invoices, prepares and distributes agendas for board and medical staff meetings, writes meeting minutes, conducts research, prepares correspondence, and trains other staff.
• Performs general office duties such as ordering supplies, maintaining records management systems, and performing general clerical work.
• Maintains discretion and confidentiality in relationships with all leadership and staff.
• Directs calls and visitors appropriately.
• Handles incoming and outgoing mail for the department.