Administrative Assistant

FM Consulting Group; Greensboro (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

FM Consulting Group in Greensboro, NC is seeking an experienced Administrative Assistant to provide comprehensive office support, including answering calls, scheduling meetings, maintaining records, and assisting executives with travel and reports.

The role requires proven admin experience, strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment. The company emphasizes professional development and efficient office operations.

Qualifications

• Proven admin or assistant experience
• Excellent time management and ability to multi-task
• Attention to detail and problem solving
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 7 years of experience in the field or related area
• High school diploma or equivalent; college degree preferred

Responsibilities

• Answer and direct phone calls, organize and schedule meetings and appointments, maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms, assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, order office supplies, book travel arrangements, submit and reconcile expense reports
• Provide general support to visitors, provide information by answering questions and requests, research and creates presentations
• Generate reports, handle multiple projects, prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Coordinate office procedures
• Resolve administrative problems
• Receive, sort and distribute the mail
• Greet and assist visitors to the office
• Maintain up-to-date employee holiday records
• Photocopy and print out documents on behalf of other colleagues

Skills

Administrative experience

Time management

Communication skills

Organization

Attention to detail

Multi-tasking

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office

Job description

• Answer and direct phone calls, Organize and schedule meetings and appointments, Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, Order office supplies, Book travel arrangements, Submit and reconcile expense reports
• Provide general support to visitors ,Provide information by answering questions and requests, Research and creates presentations
• Generate reports, Handle multiple projects, Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues

FM Consulting Group

Solutions to Grow Your Business

Administrative Assistant

Greensboro, NC, USA

Job Type

Full Time

About The Role

Administrative Assistant

Responsibilities:

• Answer and direct phone calls, Organize and schedule meetings and appointments, Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, Order office supplies, Book travel arrangements, Submit and reconcile expense reports
• Provide general support to visitors ,Provide information by answering questions and requests, Research and creates presentations
• Generate reports, Handle multiple projects, Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee holiday records
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues

Requirements

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 7 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred

About The Company

FM Consulting Group is a Business Management Consulting Firm that helps businesses achieve goals and much, much more. Our business experts partner with businesses to deliver tailor-made practical solutions and help business owners achieve more in their business by improving their overall operation efficiency, while helping them increase profits and customer satisfaction.

FM Consulting Group is a consulting company with it's owner www.fitimamiller.com with over 20 years of experience of business research and business development experience. We offer the best advice that money can buy at a discounted rate. We are not a law firm, or connected with the internal revenue service. Our company advice is based on years of experience and what has worked for our clients. We are not responsible for the outcome of the advice given, but it has proven effective in the past. We look forward to working with you.