Administrative Assistant

DP FOX HOLDINGS, L.L.C; Grand Rapids (MI); On-site; USD 21,000 - 28,000; Full time

Job summary

DP Fox Ventures, LLC is seeking an entry-level Administrative Assistant to help keep a busy front office running smoothly and professionally. This role exists to ensure visitors, callers, and internal teams receive timely, accurate support while you launch your career and develop skills in office operations and marketing coordination.

In this role you will manage a multi-line phone system, greet guests, assist with mail and scheduling, and support the marketing team as you grow.

Qualifications

• Proficiency in Word, Excel, and Outlook.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Managing a multi-line phone system and routing inquiries appropriately
• Welcoming guests and coordinating visitor check-in with staff
• Handling mail processing, shipping (including certified/express), and end-of-day drop-offs
• Completing faxing, copying, and typed correspondence
• Assisting and supporting the marketing department
• Maintaining office and beverage supply inventory, ordering, stocking, and budget tracking
• Coordinating conference room calendars, set-ups/tear-downs, refreshments, and equipment requests

Skills

Word

Excel

Outlook

Job description

DP Fox Ventures, LLC is seeking an entry-level Administrative Assistant to help keep a busy front office running smoothly and professionally. This role exists to ensure visitors, callers, and internal teams receive timely, accurate support while you launch your career and develop skills in office operations and marketing coordination.

Key responsibilities include:

• Managing a multi-line phone system and routing inquiries appropriately
• Welcoming guests and coordinating visitor check-in with staff
• Handling mail processing, shipping (including certified/express), and end-of-day drop-offs
• Completing faxing, copying, and typed correspondence
• Assisting and supporting the marketing department
• Maintaining office and beverage supply inventory, ordering, stocking, and budget tracking
• Coordinating conference room calendars, set-ups/tear-downs, refreshments, and equipment requests

Required qualifications:

• Proficiency in Word, Excel, and Outlook
• Ability to multi-task in a fast-paced environment