Administrative Assistant

Taleo; Freeport (TX); On-site; USD 51,000 - 70,000; Full time

Job summary

Olin is seeking an Administrative Assistant (Training & OMS Support) in Freeport, TX to provide essential administrative services, coordinate training programs, and support OMS processes in a chemical manufacturing environment.

The role partners with Operations, Maintenance, EH&S, HR and site leadership to maintain training compliance, workforce readiness, and accurate documentation while handling day-to-day administrative tasks.

Qualifications

• 3+ years of administrative experience
• Experience in a manufacturing or chemical plant environment preferred
• Experience supporting training programs, compliance systems, or learning management systems preferred
• Must possess a valid Driver's license

Responsibilities

• Provide calendar management, meeting coordination, communications, and document preparation
• Coordinate onboarding, training schedules, site events, and workforce development activities
• Administer Learning Management Systems (e.g., Saba, Workday Learning), including assigning training, tracking completion, and generating compliance reports
• Maintain accurate training records and documentation to support OSHA, audit, and regulatory compliance requirements
• Support Operational Management System (OMS) processes including document control, compliance tracking, and audit readiness
• Prepare reports, dashboards, and metrics to support operational and training performance tracking
• Partner with cross-functional teams (Operations, Maintenance, EH&S, HR) to ensure alignment on training requirements and operational priorities

Skills

Microsoft Office

Excel

Word

PowerPoint

Outlook

Communication

Time management

Organizational skills

Education

High School diploma or equivalent

Associates degree preferred

Tools

Saba

Workday Learning

SAP

Job description

Title: Administrative Assistant

Location: Freeport, TX

Salary: $51,200 - $69,800

Schedule: 9/80 or 5/8s

Focus: The Administrative Assistant (Training & OMS Support) provides critical administrative, training coordination, and Operational Management System (OMS) support at Unit 3 & Unit 5 to ensure efficient, compliant, and safe operations within a chemical manufacturing environment. This role partners closely with Operations, Maintenance, EH&S, HR, and site leadership to maintain training compliance, workforce readiness, and accurate operational documentation while supporting day-to-day administrative needs.

Administrative Assistant Essential Responsibilities:

• Provide comprehensive administrative support including calendar management, meeting coordination, communications, and document preparation
• Coordinate employee onboarding, training schedules, site events, and workforce development activities
• Administer Learning Management Systems (e.g., Saba, Workday Learning), including assigning training, tracking completion, and generating compliance reports
• Maintain accurate training records and documentation to support OSHA, audit, and regulatory compliance requirements
• Support Operational Management System (OMS) processes including document control, compliance tracking, and audit readiness
• Prepare reports, dashboards, and metrics to support operational and training performance tracking
• Partner with cross-functional teams (Operations, Maintenance, EH&S, HR) to ensure alignment on training requirements and operational priorities

Administrative Assistant Requirements:

• High School diploma or equivalent;Associates Degree* preferred
• 3+ years of administrative experience
• Experience in in a manufacturing or chemical plant environment preferred
• Experience supporting training programs, compliance systems, or learning management systems preferred
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook; SAP experience preferred
• Strong organizational, communication, and time management skills with high attention to detail; self-motivated and able to independently prioritize tasks, solve problems, and manage multiple deadlines with accuracy
• Prior Olin experience in a relevant position preferred
• Must possess a valid Driver's license

Strong Careers Grow Here

As a global leader in both chemical manufacturing and ammunition, Olin empowers over 8,000 individuals to make an impact both at work and in our surrounding communities. View a snapshot of our comprehensive benefits package.

*Degree must be from a school that is accredited by an accrediting agency recognized by the Secretary of Education of the U.S. Department of Education or equivalent program from an international university.

Olin does not provide any form of sponsorship. We will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN or who need sponsorship now or in the future, are not eligible for hire.

Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.