Administrative Assistant

City of Fort Worth; Fort Worth (TX); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth Police Department is seeking an Administrative Assistant to support the Assistant Chief. The role manages executive scheduling, communications, records, and budget-related tasks while coordinating internal and external meetings and travel arrangements.

Qualified candidates will have an Associate’s degree and at least four years of clerical experience; proficient in Microsoft Office and maintain confidentiality.

Qualifications

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Responsibilities

• Assist with researching, data tracking, reporting, and monitoring the status and flow of internal processes
• Respond to and resolve inquiries from internal customers and citizens or direct them to the appropriate personnel
• Perform a wide variety of clerical, fiscal, and administrative tasks to support staff and management personnel in the assigned area of responsibility
• Provides administrative assistance to staff by preparing documents, scheduling meetings, and screening clients and phone calls. Maintains appointment calendars, preparing travel documents, employee travel reimbursement requests and conference registration
• Serves as a liaison between the Department and external agencies or stakeholders, assisting with meeting scheduling and communications
• Participates in special projects, providing input as needed
• Performs other duties as required

Skills

Effective communication

Organization

Discretion

MS Office

Education

Associate degree in Business/ Public Administration/ Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Pay Range: $22.90 - $28.62/hr.

Job Posting Closing on: Friday, September 25, 2026.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Police Department Administrative Assistant provides critical support to the Assistant Chief by managing complex administrative operations and ensuring efficient workflow within the executive office. This role oversees scheduling, coordinates interdepartmental and external communications, and prepares sensitive reports and briefing materials with accuracy and discretion. The assistant serves as a professional liaison between leadership and departmental units, maintaining effective communication and supporting strategic initiatives. They manage confidential records, assist with budget and procurement tasks, organize executive meetings and events, and handle travel and logistical arrangements. With strong organizational awareness and sound judgment, the assistant anticipates operational needs, follows through on priority items, and contributes to the overall effectiveness of the department’s leadership team.

Minimum Qualifications

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications

• Higher levels of clerical experience as it relates to this vacancy
• Intermediate proficient in Microsoft office suite (Outlook, Word, Excel)
• Experience with sworn civil service and the ability to communicate effectively with all levels of an organization coupled with the ability to maintain a strict level of confidentiality at all times

The Administrative Assistant Job Responsibilities Include

• Assist with researching, data tracking, reporting, and monitoring the status and flow of internal processes
• Respond to and resolve inquiries from internal customers and citizens or direct them to the appropriate personnel
• Perform a wide variety of clerical, fiscal, and administrative tasks to support staff and management personnel in the assigned area of responsibility
• Provides administrative assistance to staff by preparing documents, scheduling meetings, and screening clients and phone calls. Maintains appointment calendars, preparing travel documents, employee travel reimbursement requests and conference registration
• Serves as a liaison between the Department and external agencies or stakeholders, assisting with meeting scheduling and communications
• Participates in special projects, providing input as needed
• Performs other duties as required

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last five (5) years.

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.