Sr. Administrative Assistant

cityoffortworth; United States; On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking a Sr. Administrative Assistant in the Municipal Court Administration division.

Under the direction of the Municipal Court Administrative Services Manager, the Senior Administrative Assistant will coordinate major administrative functions, support leadership, and act as liaison between division, customers, and external partners. The role also serves as Travel Coordinator, manages badge ID requests, coordinates programs like Court Week and Heart Walk, processes

Qualifications

• Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, human resources or related field
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area, including one year in a supervisory or lead capacity

Responsibilities

• Serve as lead for assigned major programs and projects; track progress and provide completion reports
• Coordinate community outreach and engagement activities
• Prepare written communication, administrative regulations, unit publications, brochures, pamphlets, training materials, media releases, and standard operating procedures
• Plan and organize onsite meetings and external stakeholder functions
• Serve as primary Travel and Training Coordinator
• Process City badge ID requests
• Monitor building maintenance requests
• Perform fiscal activities including processing vendor payments, ensuring invoices are paid, and fulfilling the department voucher role while following Financial Management guidelines
• Assist with payroll/timekeeping including processing time, resolving errors, and responding to related questions
• Coordinate department programming such as Court Week, the City's Annual Heart Walk, and the True Worth Shelter Drive
• Record, prepare, and distribute minutes for Executive Leadership meetings
• Serve as backup for various staff positions in their absence

Skills

Attention to detail

Time management

Communication skills

Leadership experience

Education

Bachelor's degree in public administration, business administration or related field

Tools

PeopleSoft HCM

ERP systems

Media printing software

Job description

Pay Range: $26.38 - $34.30/hr.

Job Posting Closing on: Friday, October 2, 2026

Workdays & Hours: Monday - Friday, 8 a.m. - 5 pm

Benefits for this position include:

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr. Administrative Assistant position is available with the City of Fort Worth Municipal Court Administration division. Under the direction of the Municipal Court Administrative Services Manager, the Sr. Administrative Assistant will act as a liaison between the assigned division/department, customers, and outside agencies, and provide specialized and complex administrative support to leadership. This includes coordinating major administrative functions, managing department programming, tracking financial activities, and ensuring smooth communication across departments and external partners.

The Sr. Administrative Assistant will serve as the department's primary Travel Coordinator, processing all travel and training requests. The position will also manage all City badge ID requests, oversee department program coordination such as Court Week, the City's Annual Heart Walk, and the True Worth Shelter Drive, and record Executive Leadership meeting minutes. Additionally, this role will ensure vendor invoices are processed and paid in accordance with financial guidelines while holding the department voucher role. Ideal candidates will possess strong attention to detail, adept record‑keeping abilities, and effective prioritization skills to manage multiple deadlines.

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, human resources or related field
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area, including one year in a supervisory or lead capacity

Preferred Qualifications

• Experience with media printing software
• Experience with PeopleSoft HCM software or other ERP systems
• Research, data tracking and process analysis experience
• Excellent time management/organizational skills
• Excellent interpersonal, verbal and written communication skills
• Ability to adapt to constantly shifting priorities in managing a wide range of projects

Responsibilities

• Serve as lead for assigned major programs and projects; track progress and provide completion reports
• Coordinate community outreach and engagement activities
• Prepare written communication, administrative regulations, unit publications, brochures, pamphlets, training materials, media releases, and standard operating procedures
• Plan and organize onsite meetings and external stakeholder functions
• Serve as primary Travel and Training Coordinator
• Process City badge ID requests
• Monitor building maintenance requests
• Perform fiscal activities including processing vendor payments, ensuring invoices are paid, and fulfilling the department voucher role while following Financial Management guidelines
• Assist with payroll/timekeeping including processing time, resolving errors, and responding to related questions
• Coordinate department programming such as Court Week, the City's Annual Heart Walk, and the True Worth Shelter Drive
• Record, prepare, and distribute minutes for Executive Leadership meetings
• Serve as backup for various staff positions in their absence

Physical Demand

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Eligibility and Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL