Administrative Services Manager

City of Fort Worth; Fort Worth (TX); On-site; USD 57,000 - 74,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking an Administrative Services Manager in the Water Department/Plant Operations Division. The role oversees administrative staff, HR functions, warehousing, budget development and management, and procurement operations.

Collaboration with other divisions ensures compliant contract management and strong operational support for senior leadership. Required are a bachelor’s degree in a related field, 4 years of administrative experience, and at least 1 year in a

Qualifications

• Bachelor’s degree in public administration, business administration, human resources or related field
• Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity
• Knowledge of Municipality purchasing policies and procedures
• Experience with Asset Management Systems
• Experience PeopleSoft/ ERP Financial Supply Chain Management
• Annual warehouse inventory
• Two (2) years’ experience with State and City procurement regulations, evaluating complex contractual requirements

Responsibilities

• Supervises and coordinates administrative staff; assigns, prioritizes and monitors work activities.
• Provides oversight of divisional HR and workforce administration. Advises management on personnel policies and procedures; and partners with Human Resources to address staffing, classification, compensation, and employee-related matters
• Participates in the division's budget and fiscal activities; develops and monitors annual operating and capital budgets; prepares budget projections, forecasts, and supporting documentation; monitors expenditures; analyzes financial trends.
• Oversees procurement and inventory operations by authorizing purchase requests to ensure full compliance with State and City requirements and by directing high‑level oversight of warehouse inventory to maintain accurate stock levels and support critical operational continuity
• Oversees and manages assigned contracts; prepares complex proposals and monitors contract performance, expenditures, renewals, funding availability, compliance requirements and service delivery.
• Monitors and approves requisitions, purchase orders, and expenditures to ensure all purchases are conducted in compliance with State and city approved policies and procedures

Skills

Supervisory experience

Budget planning

Education

Bachelor’s degree in public administration / business administration / human resources or related field

Tools

Asset Management Systems

PeopleSoft / ERP Financial Supply Chain Management

Job description

Pay Range: $41.16 - $53.51/hr.

Job Posting Closing on: Friday, September 25, 2026

Workdays & Hours: Monday – Friday 7:30 AM – 4:30 PM

Benefits for this position include:

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities.

Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Services Manager position is available with the City of Fort Worth Water Department/ Plant Operations Division. The selected candidate will oversee, supervise and manage administrative staff, including HR functions, warehousing and budget development and management. This position will also manage and coordinate purchasing operations, including procurement and contract management. And ensures effective collaboration with other divisions and or departments; and provides comprehensive administrative support to senior management.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources or related field
• Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity

Preferred Qualifications

• Knowledge of Municipality purchasing policies and procedures
• Experience with Asset Management Systems
• Experience PeopleSoft/ ERP Financial Supply Chain Management
• Annual warehouse inventory
• Two (2) years’ experience with State and City procurement regulations, evaluating complex contractual requirements

The Administrative Services Manager Job Responsibilities Include

• Supervises and coordinates administrative staff; assigns, prioritizes and monitors work activities. Maintains standard operating procedures and provides guidance to staff on complex operational and administrative matters
• Provides oversight of divisional HR and workforce administration. Advises management on personnel policies and procedures; and partners with Human Resources to address staffing, classification, compensation, and employee-related matters
• Participates in the division's budget and fiscal activities; develops and monitors annual operating and capital budgets; prepares budget projections, forecasts, and supporting documentation; monitors expenditures; analyzes financial trends. Coordinates budget adjustments to ensure resources are aligned with operational priorities
• Oversees procurement and inventory operations by authorizing purchase requests to ensure full compliance with State and City requirements and by directing high‑level oversight of warehouse inventory to maintain accurate stock levels and support critical operational continuity
• Oversees and manages assigned contracts; prepares complex proposals and monitors contract performance, expenditures, renewals, funding availability, compliance requirements and service delivery. Coordinates with other divisions and departments to resolve sensitive and controversial issues
• Monitors and approves requisitions, purchase orders, and expenditures to ensure all purchases are conducted in compliance with State and city approved policies and procedures

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.