Administrative Assistant

Sci Corp; Fort Wayne (IN); On-site; USD 40,000 - 50,000; Full time

Job summary

Sci Corp in Fort Wayne, IN is seeking an administrative associate to provide essential support across the funeral home, cemetery or related facilities. You will prepare schedules, invoices, and reports, manage HR paperwork, and assist with special projects in a fast-paced environment.

The role requires strong computer and typing skills, discretion with confidential information, and the ability to communicate clearly both in writing and verbally.

Qualifications

• Must have high school diploma or equivalent.
• Minimum 3 years in a customer-focused, fast-paced professional environment.

Responsibilities

• Prepare daily schedules and invoices.
• Schedule meetings and travel arrangements.
• Assist with HR processes including new hire paperwork and background checks.
• Maintain records, files and office supplies.
• Respond to inquiries in writing or verbally and direct calls to the appropriate team.

Skills

Typing 40–60 wpm

Advanced computer skills

Effective communication

Discretion with confidential info

Instruction following

Education

High school diploma

Tools

Calculators

Copiers

Printers

Fax machines

Telephone console

Job description

• Prepares daily schedules

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Minimum Requirements

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills And Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 46808

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Fort Wayne