Administrative Assistant

Cube Hub Inc.; Fort Myers (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

Cube Hub Inc. is seeking an energetic Administrative Assistant to join our billing team in Fort Myers, FL. This role supports invoicing, data entry, documentation accuracy, and outstanding customer service in a fast-paced environment.

You will log inbound work, assist with invoice distribution, and learn multiple department functions to provide flexible support. Strong organization, communication, and teamwork are essential for success.

Qualifications

• 3–5 years of administrative or customer service experience.
• Strong attention to detail and accuracy.
• Excellent time management and ability to prioritize.
• Comfortable working in a busy, fast-paced environment.
• Flexible and able to shift between tasks as priorities change.
• Action-oriented with proactive problem-solving and good communication.

Responsibilities

• Billing Support — Assist with invoicing, data entry, and documentation accuracy.
• Record Inbound Work — Log and track incoming work for workflow visibility.
• Invoice Distribution — Support the preparation and distribution of invoices.
• Cross-Department Training — Learn multiple functions within the department to provide flexible support.
• Phone Support — Answer calls, route inquiries, and assist customers professionally.
• Customer Inquiry Resolution — Address and resolve customer questions with clarity and follow-through.
• General Administrative Support — Assist with office coordination across departments.

Skills

Administrative experience

Customer service

Attention to detail

Time management

Communication

Cross-functional collaboration

Tools

Billing software

Job description

Contract Duration 9 to 12-month contract, possible to extend

Pay rate - $18/h on

Shift-9=7:30Am to 4:30pm

About the Role

We are looking for an energetic and detail‑oriented Administrative Assistant to join our team. This position plays a key role in supporting our billing department, ensuring smooth operations, accurate documentation, and exceptional customer service.

If you thrive in a fast‑paced environment, enjoy learning multiple functions, and bring strong organizational skills, this role is an excellent fit.

What You’ll Do

• Billing Support — Assist with invoicing, data entry, and documentation accuracy.
• Record Inbound Work — Log and track incoming work to maintain workflow visibility.
• Invoice Distribution — Support the preparation and distribution of invoices.
• Cross‑Department Training — Learn multiple functions within the department to provide flexible support.
• Phone Support — Answer calls, route inquiries, and assist customers professionally.
• Customer Inquiry Resolution — Address and resolve customer questions with clarity and follow‑through.
• General Administrative Support — Assist with office coordination and collaboration across departments.

What We’re Looking For

• 3–5 years of administrative or customer service experience.
• Strong attention to detail and accuracy.
• Excellent time management and ability to prioritize.
• Comfortable working in a busy, fast‑paced environment.
• Flexible and able to shift between tasks as priorities change.
• Action‑oriented with a proactive approach to problem‑solving.
• Strong communication skills and ability to collaborate across teams.

Ideal Candidate

• Energetic, positive, and eager to contribute.
• Quick learner who embraces cross‑training.
• Organized, reliable, and committed to high‑quality work.
• Able to meet stringent timelines while balancing multiple responsibilities.