Assistant Dean Business Operations

NCSL International; Florida; On-site; USD 120,000 - 180,000; Full time

Job summary

Larkin University in Orlando is seeking an Assistant Dean for Business Operations to lead the financial, administrative, and operational functions of the School of Dental Medicine, aligning resources with the college’s mission.

This role oversees budgets and forecasts, revenue cycle, HR coordination, procurement, facilities, contracts, and strategic projects, ensuring regulatory compliance, CODA accreditation readiness, and data-driven improvement.

Qualifications

• Master’s degree in Business Administration (MBA), Healthcare Administration (MHA), Public Administration, or related field.
• Minimum of 5–7 years of progressive leadership experience in healthcare, academic health centers, or dental organizations.
• Demonstrated experience in financial management, budgeting, and operations.

Responsibilities

• Develop, implement, and monitor the school’s annual operating and capital budgets.
• Oversee revenue cycle management, including clinical income, tuition, and grants.
• Conduct financial forecasting, variance analysis, and long-range financial planning.
• Ensure governance controls and fiscal accountability; provide regular reports to the Dean.
• Oversee business operations of dental clinics, including patient scheduling, billing, and collections.
• Collaborate with clinical leadership to improve productivity, efficiency, and patient access.
• Ensure compliance with healthcare regulations, billing practices, and risk management.
• Monitor KPIs related to clinical operations.
• Direct administrative services including HR coordination, procurement, facilities, and space utilization.
• Oversee contracts, vendor relationships, and service agreements.
• Identify opportunities for operational improvement and innovation.

Skills

Financial management

Budgeting

Leadership

Operations

Strategic planning

Healthcare administration

Accreditation support

Education

MBA or MHA or related field

Job description

Larkin University (LU) is a private, non-profit educational institution currently comprising the College of Biomedical Sciences, the College of Pharmacy, the School of Physician Assistant Studies, and School of Dental Medicine. Larkin University was created to support the education and health care needs of South Florida’s diverse communities. With a focus on small class sizes and individual attention from student-centered faculty and staff, the University has created an intellectual environment that promotes optimal learning.

Consistent with our mission and vision, to create the Larkin University School of Dental Medicine, we will deliver cutting-edge dental healthcare in the Orlando area. The university is situated on a beautiful, new campus in the Horizon West area, offering a unique working environment.

Orlando is one of the most visited cities in the world, known for tourism, major events, and various conventions. With its two largest theme parks, Walt Disney World Resort and Universal Orlando Resort, the city is also known for its major cultural sites and world-renowned nightlife in Downtown Orlando, making it the perfect place to call home for work and play.

Job Summary

The Assistant Dean for Business Operations is responsible for the strategic leadership, planning, and oversight of the financial, administrative, and operational functions of the School of Dental Medicine. This role ensures efficient resource allocation, fiscal sustainability, regulatory compliance, and operational excellence in support of the school’s mission in education, patient care, research, and service.

1. Financial Management and Budget Oversight (30%)

• Develop, implement, and monitor the school’s annual operating and capital budgets
• Oversee revenue cycle management, including clinical income, tuition, and grants
• Conduct financial forecasting, variance analysis, and long-range financial planning
• Ensure appropriate internal controls and fiscal accountability
• Provide regular financial reports and recommendations to the Dean

2. Clinical and Business Operations (25%)

• Oversee business operations of the dental clinics, including patient scheduling, billing, and collections
• Collaborate with clinical leadership to optimize productivity, efficiency, and patient access
• Ensure compliance with healthcare regulations, billing practices, and risk management protocols
• Monitor key performance indicators (KPIs) related to clinical operations

3. Administrative Operations and Resource Management (20%)

• Direct administrative support services including HR coordination, procurement, facilities, and space utilization
• Oversee contracts, vendor relationships, and service agreements
• Ensure efficient allocation of resources to support academic and clinical programs
• Participate in institutional planning and operational alignment

4. Strategic Planning and Implementation (15%)

• Collaborate with the Dean and leadership team on strategic initiatives and growth planning
• Lead operational implementation of new programs, clinics, and partnerships
• Support accreditation processes, including documentation and compliance with CODA standards
• Identify opportunities for operational improvement and innovation

5. Compliance, Risk Management, and Reporting (10%)

• Ensure compliance with institutional policies, state and federal regulations, and accreditation requirements
• Oversee risk management strategies related to business and clinical operations
• Maintain accurate reporting systems and data integrity
• Coordinate audits and ensure timely resolution of findings

Qualifications

Required

• Master’s degree in Business Administration (MBA), Healthcare Administration (MHA), Public Administration, or related field
• Minimum of 5–7 years of progressive leadership experience in healthcare, academic health centers, or dental organizations
• Demonstrated experience in financial management, budgeting, and operations

Preferred

• Experience in a dental school or academic health institution
• Knowledge of dental clinical operations and revenue cycle management
• Familiarity with accreditation processes (e.g., CODA)

Core Competencies:

• Strategic and financial acumen
• Leadership and team management
• Operational efficiency and process improvement
• Strong analytical and problem-solving skills
• Effective communication and collaboration

Measurable Outcomes:

• Balanced and sustainable annual budget performance
• Improved clinical revenue cycle efficiency and collection rates
• Achievement of operational KPIs (e.g., clinic utilization, cost containment)
• Successful support of accreditation compliance and reporting
• Implementation of strategic initiatives within defined timelines and budgets

Working Relationships:

• Dean and Executive Leadership Team
• Associate/Assistant Deans
• Clinical Affairs and Faculty Leadership
• Finance, HR, and Institutional Operations Offices
• External vendors and clinical partners