Administrative Assistant

EAST LYME PUBLIC SCHOOLS; Flanders (CT); On-site; USD 36,000 - 48,000; Full time

Job summary

East Lyme Public Schools is seeking a detail-oriented administrative support professional to perform a broad range of clerical and secretarial tasks for specific academic or administrative functions. The role includes answering phones, calendar management, and processing routine documents using school systems.

The position supports day-to-day operations and requires coordinating forms, records, and communication with staff, parents, and students.

Qualifications

• Perform routine clerical and secretarial duties including answering phones and managing calendars.
• Coordinate forms, records, and schedules with accuracy.
• Maintain student files and cross-reference systems.
• Use Administrative Plus and SEMSNET software to support daily operations.

Responsibilities

• Oversee day-to-day administrative functions.
• Answer phones and serve as receptionist.
• Type/print correspondence using a word processor; maintain calendars; screen mail.
• Prepare and monitor administrative forms, records, reports, and schedules for timely completion.
• Organize and maintain files and student records with cross-references.
• Coordinate bulk or special departmental mailings.
• Liaise with students, faculty, staff, parents, and other stakeholders.
• Confer regularly with the immediate administrator.
• Perform other related duties as assigned.

Skills

Reception duties

Calendar management

Filing and records

Secretarial support

Communication

Tools

Administrative Plus

SEMSNET

Job description

Union Contract: East Lyme Non-Certified Employees/Secretarial Bargaining Unit Local 1303-187 of Council 4 AFSCME, AFL-CIO

7.5 hrs per day/226 Days per year

SUMMARY:

To perform a wide variety of clerical/secretarial and administrative tasks related to specific academic or administrative functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Other duties may be assigned.

• Oversee and carry out various day-to-day administrative functions.
• Perform regular secretarial duties: answer phones and serve as receptionist, type/print using word processor all manner of correspondence, maintain appointment calendars, screen incoming mail, set up meetings and photocopy.
• Coordinate, initiate, prepare, process, and/or monitor various administrative forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents.
• Organize and maintain various files and student records, frequently involving cross-filing/cross-reference systems.
• Perform a variety of tasks related to Administrative Plus and SEMSNET software.
• Prepare/coordinate bulk or other special departmental mailings.
• Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency.
• Perform other specialized or technical administrative tasks related to the school.
• Confer regularly with immediate administrator.
• Performs other related duties as assigned.