Administrative Assistant

Cultivate BHE; Fairfield (CT); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Cultivate BHE is seeking an Administrative Assistant to support day-to-day operations at our Connecticut location. The role collaborates with the Director of Operations to ensure efficient management of the facility and office functions.

The AA will perform clerical tasks, coordinate internal and external activities, support HR processes, and assist with travel arrangements and events. Strong MS Office skills and attention to detail are essential.

Qualifications

• 3 years of experience providing high level administrative support to corporate teams.
• Healthcare practice management systems experience preferred but not required.

Responsibilities

• Coordinate activities for all departments and external stakeholders including families and service providers.
• Support clinic and operations staff with administrative duties.
• Answer and screen telephone inquiries; take and route messages and record intake information.
• Greet and assist visitors.
• Generate reports and presentations and file electronically.
• Assist with HR forms and leave requests in the Human Capital Management system.
• Provide administrative resources for the team and coordinate office tasks, supplies, and equipment; facility upkeep and new hire setup.
• Arrange travel and plan team meetings.
• Provide event planning support for external events.

Education

High School

Tools

MS Office Suite

Word

Excel

PowerPoint

Outlook

Job description

• Pay or shift range: $20 USD to $24 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Title:Administrative Assistant

Status:Full Time

Pay Range:$20-24 (DOE)

The Administrative Assistant (AA) is responsible for assisting with the day-to-day operations and activities of the center, clinic, or corporate office. The AA collaborates with the Director of Operations to ensure the effective and efficient management and support of the location.

Duties and Responsibilities

• Coordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers
• Support the clinic and operations staff with administrative duties
• Answer and screen telephone inquiries; take and route messages and record intake information, as needed
• Greet and assist visitors
• Generate reports and presentations and file in the appropriate electronic files
• Assist with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management system
• Provide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up
• Supply general support for travel arrangements
• Plan and coordinate team meetings, as necessary
• Provide event planning support, as necessary, for external events
• Provide real-time scheduling support by booking appointments in order to avoid conflicts
• Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel
• Anticipate the needs of others in order to ensure an effective, positive experience.
• Perform other duties as assigned and required to maintain unit operations
• Adhere to Cultivate Management Corp policies and procedures
• Perform other duties as assigned

Qualifications

• 3 years of experience providing high level administrative support to corporate teams
• Experience in healthcare practice management systems preferred but not required

Knowledge, Skills, and Abilities

• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook eMail and Calendar
• Ability to maintain polite and professional communications via phone, e-mail, mail, and in person
• Excellent attention to detail
• Ability to take direction, work collaboratively, as well as to work independently, with minimal supervision
• Exceptional communication skills, both verbal and written, in person, and using multiple communication platforms, including both audio and video
• Ability to be flexible and to manage multiple projects with demanding or competing deadlines and deliver timely results

Physical Conditions:

• Ability to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbs
• Endurance to move from a seated position to a standing position to accomplish required tasks
• Requires eye-hand coordination and manual dexterity enough to operate office equipment, etc.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.