Administrative Assistant-Field

Wellpath; New York (NY); On-site; USD 33,048 - 36,713; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

401k

DailyPay

Tuition Assistance

Employee Assistance Program

Company paid life insurance

Wellness program

Discounted banking rates

Job summary

A healthcare organization in New York is seeking an Administrative Assistant to provide essential clerical support. You will be responsible for scheduling appointments, maintaining office operations, and ensuring clear communication within the department. The ideal candidate has a high school diploma and at least one year of administrative experience. This position offers a range of benefits including health coverage and tuition assistance.

Qualifications

• One year of clerical experience as a secretary or administrative assistant required.
• Proficient with Microsoft Office.

Responsibilities

• Provide administrative and clerical support to the department.
• Schedule appointments and coordinate meetings.
• Maintain files and office operations.
• Process management expense reports.
• Answer phones and handle correspondence.

Skills

Microsoft Office Proficiency

Clerical Skills

Communication

Education

High school diploma or equivalent

Additional college courses

Job description

We're on a path to better healthcare.
Join us

Compensation Information: $23.99 - $26.65 / hour

Department (Org): Administration

You Matter

• Make a difference every day in the lives of the underserved
• Join a mission driven organization with a people first culture
• Excellent career growth opportunities

Join us and find a career that supports:

• Caring for overlooked, underserved, and vulnerable patients
• Diversity, equity, inclusion, and belonging
• Autonomy in a warm team environment
• Growth and training

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing. Additional benefits include:

• DailyPay, receive your money as you earn it!
• Tuition Assistance and dependent Scholarships
• Employee Assistance Program (EAP) including free counseling and health coaching
• Company paid life insurance
• Tax free Health Spending Accounts (HSA)
• Wellness program featuring fitness memberships and product discounts
• Preferred banking partnership and discounted rates for home and auto loans

*Eligibility for perks and benefits varies based on employee type and length of service.

Why Us

Now is your moment to make a difference in the lives of the underserved.

Our mission is to provide quality care to every patient with compassion, collaboration, and innovation. We believe in “Always Do The Right Thing!” and commit to healing the world, one patient at a time.

How you make a difference

The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. Tasks include scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The role serves as a liaison between departmental staff, management, and external stakeholders, ensuring clear communication.

Key Responsibilities

• Answer phones, type letters, file, sort, and distribute mail for the department.
• Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring efficient functioning of the office.
• Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments.
• Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations.
• Process and submit management expense reports while ensuring the confidentiality and accuracy of sensitive information.

Qualifications & Requirements

Education

• High school diploma or equivalent required. Additional college level courses preferred.

Experience

• One (1) year of clerical experience as a secretary or administrative assistant. Proficient with Microsoft Office.

Licenses/Certifications

• None required.

We celebrate diversity and are committed to creating an inclusive environment for all employees.