Administrative Assistant

MSR Technology Group; Everett (WA); On-site; USD 36,000 - 48,000; Full time

Job summary

MSR Technology Group in Everett, WA seeks a polished receptionist to greet guests, coordinate with hosts, and ensure visitors are met and admitted. You will support site security and trade processes, issue escorted badges, manage access for new hires, and handle front-desk communications.

In this role you will manage conference room bookings, arrange catering for meetings/events when required, receive mail, and perform clerical duties using MS Office and related online systems daily.

Qualifications

• High school diploma or GED required.
• 6–7 years general admin/reception experience.
• On-site work every day.
• Front-facing role with strong communication.

Responsibilities

• Greet guests, visitors and contractors and coordinate with hosts to ensure entry.
• Support site security and trade processes by managing visitor forms and badges.
• Issue escorted visitor badges and manage access for new hires.
• Answer calls, take messages, and respond to front-desk emails.
• Manage conference room reservations and arrange catering as needed.
• Receive and sort mail and perform basic clerical duties.
• Use MS Office and online systems to support reception operations.

Skills

Front-facing

Good communication

Extrovert

MS Office

Education

High school diploma

Tools

Outlook

Zoom

Excel

Job description

*Must know how to use Outlook, Zoom and Excel, being able to set up conference rooms, managing new hires, will be front facing person*

• Must have a good work ethic
• This position requires to be on site every day
• Looking for an ethusiastic, social extrovert, good communicator

Summary

• Role is as receptionist with a responsibility for greeting guests, visitors, and contractors, coordinating with their host to ensure they are met and can enter the site
• Support site Security and global trade processes by managing visitor forms, visitor wifi permissions, issuing escorted visitor badges and/or access badges as required
• Partner with security leader in providing access badges to new hires and managing access permissions
• Answer calls, take messages, and respond to front-desk emails.
• Manage conference rooms reservations and arrange/order catering for meetings/events when required.
• Receive and sort mail notifying recipients that mail has arrived
• Perform basic clerical duties including filing, data entry, photocopying, and scanning of reception documents.
• Use of MS office and task specific online systems

Education:

High school diploma or educational equivalent (GED) REQUIRED

Experience:

General Admin/reception experience at least 6-7 years

Overtime:

SOME OT but prior approval would be neccesary