Administrative Assistant

Equiliem; Englewood (CO); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Equiliem in Englewood, CO seeks an Administrative Assistant for in-office daily work. You will provide day-to-day administrative and coordination support, focusing on vendor communications to manage installation activities across multiple locations.

This role requires organization, communication, and follow-through to handle changing priorities. The ideal candidate has basic administrative experience, is eager to learn, and can communicate effectively with internal and external contacts.

Qualifications

• Previous administrative or related office support experience.
• Strong organizational and time-management abilities.
• Clear verbal and written communication skills.
• Ability to interact professionally with vendors and stakeholders.
• Ability to manage multiple tasks and deadlines.
• Willingness to learn new processes and responsibilities.

Responsibilities

• Communicate regularly with vendors regarding installation schedules and updates.
• Coordinate administrative activities for installations across locations.
• Maintain organized records, schedules, and project documentation.
• Follow up with vendors to obtain information and move activities forward.
• Assist with project coordination and track outstanding tasks and deadlines.
• Respond professionally to inquiries and share relevant information with stakeholders.
• Manage multiple priorities with accuracy and attention to detail.
• Provide general administrative support as needed.
• Demonstrate initiative and reliability while learning new processes.

Skills

Administrative experience

Organizational skills

Communication skills

multitasking

Project coordination

Real estate experience

Job description

Administrative Assistant
Englewood, CO
Schedule/Shift: In office daily
Pay: $16.00-$22.00 per hour

Job Summary

The Administrative Assistant provides day-to-day administrative and coordination support, with a strong focus on communication with vendors regarding installation activities across multiple locations. This role requires excellent organization, communication, and follow-through skills to manage ongoing correspondence, coordinate project-related details, and support changing priorities. The ideal candidate has basic administrative experience, is eager to learn, and can communicate effectively with internal and external contacts. Previous project coordination or real estate experience is a plus.

Job Responsibilities

• Communicate regularly with vendors regarding installation schedules, requirements, updates, and project details.
• Coordinate administrative activities related to installations across warehouses and other locations.
• Maintain organized records, correspondence, schedules, and project-related documentation.
• Follow up with vendors and other contacts to obtain information and keep activities moving forward.
• Assist with project coordination and track outstanding tasks, updates, and deadlines.
• Respond professionally to routine inquiries and communicate relevant information to appropriate stakeholders.
• Manage multiple priorities while maintaining accuracy and attention to detail.
• Provide general administrative support as needed.
• Demonstrate initiative, reliability, and a willingness to learn new processes and responsibilities.

Job Requirements

• Previous administrative or related office support experience.
• Strong organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to communicate professionally with multiple vendors and stakeholders.
• Ability to manage multiple tasks, priorities, and follow-up activities.
• Strong attention to detail and ability to maintain accurate records.
• Ability to work effectively in a fast-paced, collaborative environment.
• Basic project coordination experience is preferred.
• Real estate industry experience is a plus.
• Willingness and ability to learn new processes and responsibilities.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)

Additional Job Details (Commute, Attendance, etc.)

• This position requires daily in-office attendance.
• Position type: Contract to hire.
• Travel is not required.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].