Shipping & Receiving Coordinator

Equiliem; Inwood (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) Matching

Commuter Benefits

Employee Discounts

Job summary

Equiliem is seeking a Shipping & Receiving Coordinator in Inwood, NY to support daily warehouse operations. You will receive shipments, verify materials, maintain inventory, and escalate discrepancies. The role requires detail-orientation and the ability to work independently in a fast-paced environment.

You will collaborate with internal teams, ensure accuracy of records, and uphold safety and productivity standards while providing responsive service to customers.

Qualifications

• Experience in shipping/receiving or warehouse operations.
• Strong attention to detail and accuracy in processing shipments and inventory information.
• Excellent organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Ability to identify and resolve receiving or inventory discrepancies.
• Strong written and verbal communication skills.

Responsibilities

• Receive incoming shipments from carriers, suppliers, and internal locations.
• Verify received materials against packing lists, POs, and inventory records.
• Inspect received shipments for discrepancies or damage and report issues.
• Process returned materials and update inventory records.
• Sort and stage incoming materials according to warehouse procedures.
• Enter and maintain accurate receiving and inventory data in the system.
• Validate product labels and documentation against inventory records.
• Research missing shipment information using available documentation.
• Maintain accurate inventory records and supporting documents.
• Troubleshoot discrepancies and escalate unresolved issues.
• Collaborate with warehouse and operations teams to support processes.
• Provide professional service to internal and external customers.
• Support inventory accuracy by proper receiving and processing of materials.
• Maintain productivity, quality, safety, and operational standards.
• Identify opportunities to improve processes.
• Perform additional shipping, receiving, warehouse, and admin duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Independent work

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Shipping & Receiving Coordinator

Inwood, NY

9:00 AM - 6:00 PM Monday - Friday

Pay: $20.00 per hour

26-09061

Job Summary

The Shipping & Receiving Coordinator is responsible for supporting daily shipping, receiving, inventory, and warehouse operations. This role receives incoming shipments, verifies materials against purchase orders and shipping documentation, maintains accurate inventory records, and identifies and escalates discrepancies.

The ideal candidate is detail-oriented, organized, and able to work independently in a fast-paced warehouse environment while maintaining accuracy, productivity, and professional communication.

Job Responsibilities

• Receive incoming shipments from carriers, suppliers, manufacturing facilities, customers, and internal locations.
• Verify received materials against packing lists, purchase orders, shipping documentation, and inventory system records.
• Inspect incoming shipments for discrepancies, damage, missing information, or inconsistencies and report issues to the appropriate supervisor or manager.
• Process returned materials and update inventory records as required.
• Sort, organize, and properly stage incoming materials according to established warehouse procedures.
• Enter and maintain accurate receiving and inventory information in the inventory management system.
• Validate product labels, documentation, and identifying information against inventory records.
• Research and obtain missing shipment or product information using available documentation and resources.
• Maintain accurate inventory records and supporting receiving documentation.
• Troubleshoot receiving and inventory discrepancies and escape unresolved issues appropriately.
• Collaborate with warehouse, operations, and other internal teams to support efficient receiving and inventory processes.
• Provide professional and responsive service to internal and external customers.
• Support inventory accuracy by ensuring materials are properly received, documented, and processed.
• Maintain established productivity, quality, safety, and operational standards.
• Identify opportunities to improve receiving, inventory, and warehouse processes.
• Perform additional shipping, receiving, warehouse, and administrative duties as assigned.

Job Requirements

• Previous experience in shipping, receiving, warehouse operations, inventory control, logistics, or a related field.
• Strong attention to detail and ability to maintain accuracy when processing shipments and inventory information.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Ability to identify, research, and resolve receiving or inventory discrepancies.
• Strong written and verbal communication skills.
• Basic computer proficiency, including Microsoft Excel, Word, and Outlook.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Ability to maintain accurate records and follow established processes and procedures.
• Ability to lift and move materials weighing 50 pounds or more as needed.
• Ability to perform repetitive warehouse activities, including standing, walking, sorting, organizing, and handling materials.

Preferred Qualifications

• Experience using an inventory management system, warehouse management system, or ERP platform.
• Experience processing purchase orders, packing lists, receiving documentation, and returns.
• Experience working in a warehouse, distribution center, manufacturing, logistics, or fulfillment environment.
• Experience working with inventory records and product-level data.
• Strong Microsoft Excel skills.
• Familiarity with media, entertainment, or related industries.

Education

• High school diploma or equivalent preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].