Administrative Assistant

Newman Regional Health; Emporia (KS); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Student Loan Repayment

Tuition Assistance

Generous paid time off

KPERS Retirement

Identity Theft Protection Discounts

Life Insurance options

Disability (long/short-term)

Flexible Spending Account

Accident and Cancer coverage

Job summary

Newman Regional Health in Emporia, KS is seeking an Administrative Assistant (Full Time) to join a dedicated team at the largest and most clinically capable Critical Access Hospital in Kansas.

The role provides administrative and clerical support across Administration and Department Directors, coordinating meetings, preparing documents, managing schedules, and handling confidential information in a fast-paced healthcare environment. Candidates should be highly organized and professional.

Qualifications

• High school diploma or GED is required.
• Two to three years of administrative, secretarial, or general office experience required.
• Healthcare experience is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative and clerical support to Administration and Department Directors.
• Coordinate meetings, schedule, prepare agendas, distribute materials, and record minutes.
• Prepare correspondence, reports, presentations, memoranda, and other business documents.
• Assist with spreadsheet creation, data management, and reporting functions.
• Maintain organized files, records, and confidential documents.
• Manage calendars, appointments, and meeting logistics as needed.
• Assist with scheduling for providers and nursing staff.
• Receive and screen telephone calls, take messages, and provide routine information.
• Compile departmental data and assist leaders with scorecards and metrics.
• Support special projects and departmental initiatives.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Teamwork

Independence

Education

High school diploma or GED

Vocational/administrative training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Administrative Assistant (Full Time)
Job types: Non-Clinical Positions

We are looking for a dedicated Administrative Assistant who is ready to join an amazing team and make a difference at the largest and most clinically capable Critical Access Hospital in Kansas. Join our team today to begin or continue your career at Newman Regional Health! We care for patients of all ages giving us the opportunity to utilize all the clinical skills of our profession. Our caring and compassionate staff provide state-of-the art healthcare 24 hours a day to patients of all ages by adhering to our five values of quality, service, people, growth and fiscal responsibility. Come see why we are different.

This is a Full-Time Monday-Friday position. Hours may vary based on departmental needs.

The Administrative Assistant provides administrative and clerical support to Administration and Department Directors. This position assists with meeting coordination, correspondence, reporting, schedule management, recordkeeping, and special projects. The ideal candidate is highly organized, maintains confidentiality, communicates professionally, and can effectively manage multiple priorities in a fast-paced healthcare environment.

• Provide administrative and clerical support to Administration and Department Directors
• Coordinate meetings, including scheduling, preparing agendas, distributing materials, and recording meeting minutes
• Prepare correspondence, reports, presentations, memoranda, and other business documents
• Assist with spreadsheet creation, data management, and reporting functions
• Maintain organized and accurate files, records, and confidential documents
• Manage calendars, appointments, and meeting logistics as assigned
• Assist with scheduling for providers, nursing staff, and department activities as needed
• Receive and screen telephone calls, direct inquiries, take messages, and provide routine information
• Compile departmental data and assist leaders with scorecards, reports, and organizational metrics
• Support special projects and departmental initiatives as assigned
• Maintain professionalism and confidentiality when handling sensitive information
• Collaborate effectively with leaders, employees, providers, and external contacts
• Perform other duties as assigned

Qualifications

• High school diploma or GED required.
• Additional vocational, business, or administrative training preferred.
• Two to three years of administrative, secretarial, or general office experience required.
• Healthcare experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
• Ability to work independently and as part of a team.
• Frequent sitting, typing, and computer use throughout the workday.

At NRH, we want to ensure your needs are met. We offer a variety of comprehensive medical, dental, and vision plans along with some unique benefits including:

• Student Loan Repayment
• Tuition Assistance
• Generous paid time off including extended illness benefit
• KPERS Retirement
• Identity Theft Protection Discounts
• Life Insurance options
• Long and short-term disability
• Flex Spending Account
• Accident and Cancer coverage

About Newman Regional Health

Centrally located within the city of Emporia, Newman Regional Health is a 25-bed non-profit critical access hospital owned by the people of Lyon County. Newman Regional Health is a teaching hospital, and is home to the ESU Newman Division of Nursing. We are committed to improving the health of the communities we serve by providing high-quality care. We are continually recognized as one of the Top 10 hospitals in Kansas and one of the Top 50 Critical Access Hospitals in the United States.