Administrative Assistant

Express Employment Professionals - Cincinnati East; Easton (CT); On-site; USD 42,000 - 48,000; Full time

Job summary

Express Employment Professionals - Cincinnati East seeks an Administrative Assistant to support the Office Manager and Plant Management team at the plant, ensuring smooth day-to-day operations and effective communication between departments.

You will manage phone coverage, mail handling, shipping/receiving, file administration, and provide general administrative support including employment, pay, and benefits inquiries, while upholding safety and compliance standards.

Responsibilities

• Phone & Mail Handling: Primary phone coverage (first to answer all incoming calls), sort and distribute incoming mail, date-stamp and route mail
• Shipping & Receiving: Prepare and mail USPS/UPS/FedEx packages, oversee shipping/receiving functions, including inventory and maintenance of inventory records
• Office Administration: Maintain general files area, organize and maintain file systems, manage employee personnel files, make copies, and order supplies
• Support Functions: Assist with bookkeeping/accounting tasks as needed, prepare routine correspondence, and help with general administrative questions (employment, pay, benefits)
• Operational Support: In some locations, assist with production data entry, processing bills of lading, invoicing, vendor communication, and coordinating driver flow
• Safety & Compliance: Help maintain a clean, organized, and safe work environment, ensuring adherence to safety and quality standards

Job description

The Administrative Assistant supports the Office Manager and Plant Management team with all administrative duties at the plant, ensuring smooth day-to-day operations and efficient communication between departments

• Phone & Mail Handling:Primary phone coverage (first to answer all incoming calls), sort and distribute incoming mail, date-stamp and route mail

• Shipping & Receiving:Prepare and mail USPS/UPS/FedEx packages, oversee shipping/receiving functions, including inventory and maintenance of inventory records

• Office Administration:Maintain general files area, organize and maintain file systems, manage employee personnel files, make copies, and order supplies

• Support Functions:Assist with bookkeeping/accounting tasks as needed, prepare routine correspondence, and help with general administrative questions (employment, pay, benefits)

• Operational Support:In some locations, assist with production data entry, processing bills of lading, invoicing, vendor communication, and coordinating driver flow

• Safety & Compliance:Help maintain a clean, organized, and safe work environment, ensuring adherence to safety and quality standards