Administrative Assistant

SVK Systems Inc; Duluth (GA); On-site; USD 38,000 - 48,000; Full time

Job summary

SVK Systems is seeking an Administrative Assistant to manage the lobby, greet visitors, and handle clerical duties that support daily operations. Responsibilities include directing visitors, handling calls, maintaining the lobby and conference rooms, and managing mail and supplies.

The role requires 2 years of office experience, proficiency with Word/Excel/Outlook, and a professional, organized, team-oriented mindset. College degree preferred.

Qualifications

• 2 years of office administrative assistant experience.
• Working knowledge of switchboards and multi-line telephones.
• Proficiency with Microsoft Word, Excel and Outlook.
• Professional attitude and pleasant demeanor in dealing with many different types of people.
• Friendly and professional appearance.
• Flexible team player.
• Self-starter who is well organized with ability to handle multiple projects.
• Works well with minimal supervision.

Responsibilities

• Greets and directs all visitors and vendors.
• Answers switchboard and incoming calls, directing or relaying messages.
• Keeps lobby and common areas neat and stocked with supplies.
• Manages office and kitchen supplies invoicing and vouchering.
• Oversees scheduling/reserving conference rooms.
• Sorts/distributes mail and handles interoffice mail delivery.
• Delivers mail to mailroom or post office as needed at day end.
• Prepares and processes outgoing mail with postage and certified/overnight options.

Skills

Office administration

Switchboard

Multi-line telephones

MS Word

MS Excel

MS Outlook

Team player

Self-starter

Organized

Education

College degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

SVK Systems is an international software development and Business Process Outsourcing company based in USA with its Branch offices. We employ highly qualified software development engineers and process executives.we provide our clients with the security and operational development framework they require.

Job Description

The AdministrativeAssistant will be responsible for the professional and efficient management of office lobby, visitors, telephone calls/inquires, as well as a variety of clerical duties that support the daily office presentation and operation.

Essential Functions/Responsibilities:

• Greets and directs all visitors and vendors
• Signs for deliveries when necessary and notifies recipients
• Operates switchboard, promptly answers incoming calls/inquiries by directing and/or relaying messages and providing information related to the company
• Ensures lobby area, conference rooms, kitchen, restrooms and common areas are kept neat, clean and stocked with appropriate supplies
• Handles the maintenance, ordering, and vouchering invoices of office and kitchen supplies
• Oversees the scheduling/reserving of conference rooms
• Responsible for sorting/distributing incoming and outgoing mail at start and end of every business day, as well as delivery of interoffice mail between offices
• In charge of timely delivery of mail to mailroom or post office as necessary, at end of business day
• Prepares and processes outgoing mail to include: accurate weighing; affixing postage; properly preparing certified/overnight/return receipt mail, etc

Qualifications

Qualifications:

• 2 years office administrative assistant experience. College Graduate preferred.
• Working knowledge switchboards and multi-line telephones
• Proficiency with Microsoft Word, Excel and Outlook
• Professional attitude and pleasant demeanor in dealing with many different types of people
• Friendly and professional appearance
• Flexible Team Player
• Self-Starter who is well organized with ability to handle multiple projects
• Works well with minimal supervision

Additional Information

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