Administrative Assistant

TRC Talent Solutions; Duke (OH); On-site; USD 28,000 - 34,000; Full time

Job summary

TRC Talent Solutions is seeking an Administrative Assistant to support daily office and site operations for a growing industrial organization. This on-site role at the Duke, OK site emphasizes organization, attention to detail, and professional interaction with employees, contractors, and visitors.

You’ll manage equipment tracking, reporting, and coordination with site teams, while handling routine office tasks and travel accommodations as needed.

Qualifications

• 2+ years of relevant administrative or site-support experience.
• Proficient in Microsoft Office (Outlook, Excel, Word, Teams).
• Experience in manufacturing/industrial environments preferred.
• Ability to lift up to 25 pounds.
• Professional communication with employees, vendors and visitors.

Responsibilities

• Welcome and assist visitors with information, accommodations, and site access.
• Coordinate hotel reservations and accommodations for staff and visitors.
• Monitor office supply inventory and place orders.
• Coordinate cleaning services with outside vendors.
• Assist with email, documents, filing, data entry, and meeting coordination.
• Coordinate equipment storage, movement, and reporting with site teams.
• Prepare and distribute daily equipment delivery and condition reports.
• Photograph incoming equipment and document damage or concerns.
• Maintain organized files and documentation.
• Communicate equipment or delivery concerns to the appropriate teams.

Skills

MS Office

Organizational skills

Site coordination

Vendor coordination

Data entry

Tools

Outlook

Excel

Word

Teams

Job description

Looking for an opportunity where you can combine administrative support, organization, and day-to-day office coordination? TRC Talent Solutions is hiring an Administrative Assistant to support daily office and site operations for a growing industrial organization. This role is ideal for someone who is highly organized, detail-oriented, and comfortable supporting employees and visitors while also assisting with equipment tracking, reporting, and site coordination.

• Location: Duke, OK | Fully On-Site
• Pay: $20-25/hr./ Dependent on Experience
• Schedule: Monday-Friday | 10:00am -3:00pm

What You’ll Be Doing

• Welcome and assist visitors with general information, accommodations, and site access
• Coordinate hotel reservations and accommodations for employees, contractors, and business visitors
• Monitor office supply inventory and place orders as needed
• Coordinate routine and special office cleaning services with outside vendors
• Assist with email correspondence, document preparation, filing, data entry, and meeting coordination
• Coordinate with site and logistics teams to support the storage, organization, and tracking of equipment movement throughout the site
• Prepare and distribute daily equipment delivery and condition reports
• Photograph incoming equipment and document any visible damage, discrepancies, or concerns
• Maintain organized electronic and physical files for reports, photographs, delivery records, and other documentation
• Communicate equipment, delivery, storage, or condition concerns to the appropriate team members

What We’re Looking For

• 2+ years of administrative, office support, logistics, construction-site, warehouse, or similar experience preferred
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Comfortable working with employees, vendors, contractors, and visitors in a professional environment
• Previous experience in a manufacturing, construction, industrial, warehouse, or project-site environment is preferred
• Experience coordinating travel or hotel accommodations is a plus
• Basic knowledge of purchase orders, invoices, and vendor coordination is preferred
• Ability to walk through equipment storage and staging areas and follow all required site safety and PPE requirements
• Ability to occasionally lift office supplies weighing up to 25 pounds

Why You’ll Like This Opportunity

• Opportunity to take ownership of day-to-day office and site support activities
• Gain experience supporting an established industrial organization

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. At TRC, we take pride in fulfilling our opportunity to add value to our client's business as their staffing partner, while working tirelessly to connect thousands of individuals each year with work opportunities where they can meet the needs of their families and have the potential to build their careers