Departmental Administrative Assistant

Savannah College of Art and Design; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Savannah College of Art and Design is seeking an administrative assistant in the fashion department to support academic projects, operations, and events. You will collaborate with academic operations managers to meet deadlines and implement initiatives.

The role covers scheduling, travel arrangements for visiting alumni, greeting visitors, procuring supplies, and coordinating with communications for end-of-quarter documentation. A professional, organized approach is essential.

Qualifications

• Proven ability to manage projects and people.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with professionalism.

Responsibilities

• Support academic projects and university initiatives in collaboration with academic operations managers.
• Address student needs and respond to questions promptly.
• Manage scheduling for classrooms, ELOs, SCADextra workshops, and events.
• Serve as the point of contact for the physical resources department.

Skills

Advanced project management

People management

Organizational skills

Effective communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Banner database

Adobe Creative Suite

Job description

As a fashion department administrative assistant, you will support academic projects and university initiatives and collaborate with academic operations managers to meet operational requirements and deadlines.

To support the department, you’ll:

• Address student needs and promptly respond to all questions
• Assist departmental leadership, the office of academic services, and academic operations managers with school initiatives and ongoing collaborative projects
• Manage classroom, extended learning opportunity (ELOs), and SCADextra workshop scheduling, and assist with SCAD Day building preparation
• Serve as the point of contact for the physical resources department
• Read and route incoming mail, locate and attach files for response by departmental leadership, compose routine correspondence, and organize and maintain a records file system

As an administrative assistant, you’ll:

• Maintain departmental leaderships calendars and schedules
• Assist with gathering information and completing paperwork for visiting alumni and professional mentors, including curating itineraries and booking travel
• Greet scheduled visitors and direct them to the appropriate area or person
• Order office supplies, maintain inventories, and arrange equipment maintenance
• Provide overall support for academic services’ operation showcase, which displays outstanding student work, and coordinate with physical resources to confirm needs before events

Additionally, you’ll:

• Collaborate with housekeeping to ensure buildings are student-ready
• Oversee meetings, prepare agendas, reserve and prepare spaces, and record and transcribe minutes
• Coordinate quarterly report submissions from faculty and prepare drafts for leadership approval
• Ensure end-of-quarter documentation of outstanding student work with the communications team
• Support end-of-quarter documentation duties (e.g., reminding faculty about deadlines for submitting syllabi, faculty comments, and final grades

Candidates should have:

• Advanced project and people management skills
• Strong organizational and communication skills
• An ability to manage multiple priorities
• A commitment to professionalism, honesty, and integrity

Minimum qualifications:

• Computer skills, especially Microsoft Word and Excel
• Experience with Banner or a similar database

Preferred qualifications:

• Bachelor’s degree
• Experience with Adobe Creative Suite
• Experience in the fashion industry and in an academic environment

Certificates, licenses, and registrations:

• Valid driver’s license

Travel required:

• Less than 10%

Work hours:The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.