Administrative Assistant

Talentify; Douglas (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify in Georgia seeks an Administrative Assistant to support professionals by organizing files, preparing reports, managing calendars, and handling correspondence. This role may greet visitors, answer phones, and coordinate travel arrangements.

Responsibilities include scheduling meetings, distributing mail, drafting memos, invoices, and other documents, plus basic bookkeeping. Superior written and verbal communication, multitasking, and meticulous attention to detail are essential.

Qualifications

• Previous experience in office administration or other related fields.
• Ability to prioritise and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Skills

Office administration

Multitasking

Written and verbal communication

Attention to detail

Organizational skills

Job description

ABOUT THE ROLE

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

MINIMUM QUALIFICATIONS

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Equal Opportunity Employer
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