Administrative Assistant

Lake Butler Hospital; Doctor Phillips (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Lake Butler Hospital is seeking an Administrative Assistant to support senior leadership and the operations of a patient‑centered healthcare facility in Florida. The role involves managing calendars, preparing correspondence, and coordinating communications across departments to ensure efficient hospital operations.

Ideal candidates bring 4+ years of relevant experience, strong organizational skills, and a professional demeanor.

Qualifications

• Minimum 4+ years of experience as an Administrative Assistant reporting to senior management.
• Strong organizational and project management abilities.
• Excellent written and verbal communication and professionalism.

Responsibilities

• Provide administrative support to hospital leadership, including scheduling meetings, managing calendars, and preparing correspondence.
• Coordinate hospital operations and facilitate cross-department communication.
• Maintain and organize hospital records in compliance with privacy standards.
• Prepare reports and materials for leadership meetings.
• Serve as a point of contact for internal and external inquiries; respond promptly and professionally.
• Assist with special projects and hospital initiatives.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Discretion/confidentiality

Problem-solving

Independence and teamwork

Healthcare admin experience

Education

High school diploma

Healthcare-related certifications (nice to have)

Tools

Microsoft Office

Job description

Administrative Assistant - Healthcare Facility

Lake Butler Hospital, a vital provider of comprehensive healthcare services to Union County and surrounding communities, is committed to delivering high‑quality, compassionate care in a welcoming environment. We are seeking an experienced Administrative Assistant to join our team and support the efficient operation of our hospital. This role offers an opportunity to contribute to a community-focused healthcare organization dedicated to excellence and patient well‑being.

Key Responsibilities:

• - Provide administrative support to hospital leadership, including scheduling meetings, managing calendars, and preparing correspondence
• - Assist with the coordination of hospital operations and communication between departments
• - Maintain and organize hospital records, files, and documentation in compliance with privacy and regulatory standards
• - Prepare reports, presentations, and other materials for leadership meetings
• - Serve as a point of contact for internal and external inquiries, ensuring professional and timely responses
• - Assist with special projects and administrative tasks to support hospital initiatives and programs

Skills and Qualifications:

• - Proven experience as an administrative assistant, preferably in a healthcare or hospital setting
• - Excellent organizational and time‑management skills
• - Strong written and verbal communication abilities
• - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• - Ability to handle sensitive information with discretion and confidentiality
• - Detail‑oriented with strong problem‑solving skills
• - Ability to work independently and collaboratively within a team environment
• - High school diploma or equivalent; additional administrative or healthcare‑related certifications are a plus

Requirements

Minimum of 4+ years of experience as an Administrative Assistant reporting directly to senior management. Strong organizational, project management and problem‑solving skills with impeccable multi‑tasking abilities. Advanced Microsoft Office skills, with an ability to become familiar with other programs and software. Friendly and professional demeanor. Proficiency in collaboration and delegation of duties. Exceptional interpersonal skills.

The position is Full‑time, M‑F.

Salary depends on experience.