Executive Administrative Assistant

HCA Healthcare; Pensacola (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time away from work

Savings and retirement resources

Education support

Additional benefits

Job summary

HCA Florida West Hospital is seeking an Executive Administrative Assistant to support our Leadership team and COO, ensuring smooth daily operations in a leading healthcare facility.

You will manage calendars, coordinate meetings and travel, prepare confidential materials, and assist medical staff as needed while upholding professional standards and superb communication with colleagues and patients alike.

Qualifications

• HS diploma or equivalent required
• College degree preferred
• 5 years administrative assistant experience required
• Excellent communication and interpersonal skills

Responsibilities

• Assist in the overall functioning of the Administrative Suite to ensure appropriate business etiquette is maintained
• Type correspondence and other materials on general and technical topics, some of which are confidential
• Attend and participate in department staff meetings
• Compile Kronos payroll reports and executive expense reports in CONCUR
• Coordinate administrative files and maintain records to ensure regulatory compliance
• Act as an agent for the COO by maintaining executive calendars, organizing meetings and travel
• Assist medical staff as requested
• Requisition needed office supplies

Skills

Excellent communication

Interpersonal skills

Professionalism

Education

High School diploma or equivalent

College degree preferred

Job description

Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Florida West Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

We are seeking an outgoing, professional Executive Admin Asst to work with our Leadership team. This position offers you the opportunity to be an integral part of the day to day operations of a great Healthcare facility. You will be a part of a phenomenal team that cares like family for our employees, patients and their families.

In this role you will:

• Assist in the overall functioning of the Administrative Suite to ensure appropriate business etiquette is maintained. Screen phone calls, correspondence and visitors using discretion and judgment to direct to appropriate individual.
• Type correspondence and other materials on a variety of general and technical topics, some of which are of a highly confidential nature.
• Attend and participate in department staff meetings.
• Compile Kronos payroll reports. Compile executive expense reports in CONCUR.
• Coordinate all Administrative files; assist in the coordination and maintenance of all records to assure compliance with all Joint Commission and other regulatory requirements and standards.
• Assume responsibility for routine business activities acting as an "agent" for the COO. Maintains executive calendars, arranges meetings, and makes travel arrangements.
• Assist medical staff as requested.
• Requisition needed office supplies.

Job Requirements:

• High School diploma or equivalent required
• College degree preferred
• 5 years of administrative assistant experience required
• Excellent communication and interpersonal skills

Benefits

HCA Florida West Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

HCA Florida West Hospital is a 515-bed facility. We are proud to be the area's leading health care facility in quality outcomes performance. We are the area's first Accredited Chest Pain Center and Breast Imaging Center of Excellence. Our hospital is the first in the state of Florida to have earned Atrial Fibrillation with Electrophysiology Services Accreditation. We have an Advanced Primary Stroke Center. We provide a specialized Emergency Department tailored to the needs of seniors and children. We have a Kid’s ER dedicated to our youngest patients. We are the area’s only comprehensive CARF-accredited physical rehabilitation hospital. Our facility has a behavioral health facility. We offer services including cardiology, cardiovascular surgery, oncology, and orthopedics. Other services that we offer include robotic-assisted surgery, critical care, and neurology/neurosurgery. We also offer urology, gastroenterology, obstetrics, and pulmonary and rehabilitative medicine.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.