Administrative Assistant

Access Systems, Inc.; Des Moines (IA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) matching

Career advancement opportunities

Team events and trainings

Job summary

Access Systems, Inc. is seeking an Administrative Assistant for our onsite Waukee, IA office. This entry-level position supports scheduling, billing, inventory, and project tasks, with training provided. You’ll join a busy team and grow with opportunities to advance.

The role emphasizes organization, reliability, and proactive communication. Work hours are Monday–Friday, 8am–5pm, with a robust benefits package and a friendly, growth-focused culture.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Clear and professional communication skills.
• Comfortable learning new systems and processes.
• Dependable, proactive, and able to follow through.
• No previous administrative experience required.

Responsibilities

• Coordinate and schedule appointments for technicians.
• Create invoices and prepare information for billing.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Assist with inventory counts and ensure equipment and supplies are available.
• Provide additional administrative support and assist with projects as priorities change.

Skills

Organizational skills

Attention to detail

Communication skills

Learn new systems

Dependable

Follow-through

Job description

Job Type: Full-Time

Job Location: Onsite – Waukee Office

Hours: Monday–Friday, 8am–5pm

Ready to start your career in an office role with variety, responsibility, and room to grow?

As an Administrative Assistant at Access Systems, you’ll play an important role in keeping a busy team organized and on track. From coordinating schedules and supporting billing to tracking orders and managing inventory, you’ll be involved in several areas of the day-to-day operation.

This is an entry-level opportunity, so previous administrative experience is not required. We’re looking for someone who is organized, dependable, detail-oriented, and ready to learn.

What You’ll Do

• Coordinate and schedule appointments for technicians.
• Create invoices and prepare information needed for billing.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Assist with inventory counts and help ensure equipment and supplies are available when needed.
• Provide additional administrative support and assist with projects as priorities change.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Clear and professional communication skills.
• Comfortable learning new systems and processes.
• Dependable, proactive, and able to follow through.
• No previous administrative experience required.

What You Can Expect

• Earn up to $21/hour based on experience.
• Full benefits package, including medical, dental, and vision Insurance.
• Matching 401(k) Retirement Savings Plan.
• Continuous Training Opportunities and Career Advancement.
• Company Events, Team Events, Holiday Banquets, and Incentive Trips.
• Position located on our state-of-the-art campus in Waukee that includes onsite gym, employee lounge, and much more!

At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.