Administrative Assistant

UDC; Englewood (CO); On-site; USD 63,038,976 - 71,635,200; Full time

Benefits offered by this job

Medical / Dental / Vision

HSA

401K & Employer Match

Paid time off

Long-Term Disability

Short-Term Disability

Basic Term Life and AD&D

Voluntary Term Life and AD&D

Voluntary Critical Illness Insurance

Student Loan Repayment Program

Job summary

UDC is seeking an organized Administrative Assistant to support our Englewood, CO headquarters in-office. This full-time role manages front desk operations, office administration, facilities coordination, travel and expense assistance, meeting planning, and employee engagement to ensure the office runs smoothly.

Key responsibilities include greeting visitors, processing mail, coordinating travel, organizing events, and maintaining confidential information.

Qualifications

• 1–3 years of administrative, office support, customer service, or clerical experience.
• Strong interpersonal skills and the ability to communicate effectively, both written and verbally.
• Highly organized with a strong focus on accuracy, consistency, and attention to detail.
• Strong judgment, reliability, and ability to manage multiple priorities effectively.
• Strong customer service skills with professional communication and responsiveness.
• Ability to adapt to changing priorities, learn quickly, and work collaboratively.
• Notary Public license preferred, with willingness to become licensed if not currently certified.

Responsibilities

• Front desk: Greet and direct visitors; answer and route calls; provide a welcoming office experience.
• Mail and shipments: Process, sort, and distribute mail; prepare and ship packages including FedEx.
• Office management: Manage inventory, order supplies, coordinate equipment maintenance, run errands.
• Employee and visitor support: Assist with office equipment and workspace information.
• Travel arrangements: Coordinate business travel and bookings.
• Expense reports: Process travel and business expenses for admin and senior management.
• Organize office events: Coordinate catering, Colorado office events, holiday celebrations, and potlucks.
• Facilities support: Assist with HVAC, plumbing, parking, pest control; liaise with Facilities Manager.
• Confidentiality: Maintain discretion regarding mail, HR and accounting information.
• Notary services as needed; order company business cards for new/existing employees.
• Equipment distribution and notary-related tasks in Colorado office.
• Coordinate local volunteer events and remote staff volunteering opportunities.
• Photocopying/scanning and electronic filing.
• Maintain order in conference rooms, kitchen, and common areas.
• Print, post or distribute signage as necessary.
• Provide notary services for company documents as needed.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Customer service

Communication skills

Job description

UDC is seeking a highly organized and service-oriented Administrative Assistant to support our headquarters office in Englewood, CO. This full-time, in-office role is responsible for creating a welcoming office environment while managing front desk operations, office administration, facilities coordination, office technology support, travel and expense assistance, meeting and event coordination, and employee engagement activities to ensure the office runs smoothly and efficiently.

What you will do

• Front desk: Greet and direct all visitors at the front desk, including employees, vendors, and clients; answer and route incoming calls; provide a welcoming office experience.
• Mail and shipments: Process, sort, and distribute incoming mail; prepare and ship outgoing mail and packages, including FedEx.
• Office management: Manage office and kitchen inventory, order supplies, maintain postage, coordinate office equipment maintenance and repairs, and run occasional office errands.
• Employee and visitor support: Assist employees with office equipment and provide visitors with workspace assistance and office information.
• Travel arrangements: Coordinate business travel arrangements and assist with booking flights, accommodations, transportation, and other travel-related needs.
• Expense reports: Process and submit travel and business expense reports for administrative and senior management team.
• Organize office events: Coordinate catering and beverages for onsite meetings, coordinate Colorado office events including holiday celebrations, and monthly potlucks.
• Facilities support: Assist with facility-related needs, including HVAC, plumbing, parking, pest control, and other office maintenance issues. Coordinate with the Facilities Manager and serve as the onsite point of contact for contractors and vendors completing facility work orders.
• Maintain appropriate confidentiality regarding mail, HR and accounting information that may come across the desk or the printer.
• Responsible for ordering company business cards for new and existing employees.
• Assist with equipment distribution, set up, placement, and returns in the Colorado office.
• Coordinate local volunteer events in Colorado and support the planning and tracking of volunteer opportunities for remote employees.
• Make photocopies and scans, including electronic filing of documents.
• Keep conference rooms, kitchen, and common area in good order.
• Print, post or distribute signage as necessary
• Provide notary services for company documents, as needed.

What we look for from you

• 1–3 years of administrative, office support, customer service, or clerical experience.
• Strong interpersonal skills and the ability to communicate effectively, both written and verbally.
• Highly organized with a strong focus on accuracy, consistency, and attention to detail.
• Strong judgment, reliability, and ability to manage multiple priorities effectively.
• Strong customer service skills with the ability to communicate professionally, respond to inquiries, and provide a positive experience for internal and external customers.
• Ability to adapt to changing priorities, learn new processes quickly, and work collaboratively with colleagues.
• Notary Public license preferred, with the ability and willingness to become a licensed Notary Public, if not currently certified.

Compensation Range:

The hourly pay range for this position is $22–$25/hr based on experience, skills, and qualifications.

UDC Benefits at a glance (for full-time employees)

• Medical / Dental / Vision
• HSA
• 401K & Employer Match
• Paid time off (includes vacation and sick time)
• Long-Term Disability and Short-Term Disability (Employer Paid)
• Basic Term Life and AD&D (Employer Paid)
• Voluntary Term Life and AD&D
• Voluntary Critical Illness Insurance
• Student Loan Repayment Program

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability.