Administrative Assistant

Virginia Commonwealth University; Richmond (VA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Paid time off

Retirement plan with company match

Professional development

Collaborative work environment

Job summary

VCU Dental Care is seeking an Administrative Assistant to provide high‑level administrative support to our executive leadership team. The role emphasizes proactive communication, organization, and discretion in a fast-paced medical environment.

The candidate will manage calendars, prepare materials, coordinate travel, and assist with purchasing and reporting while maintaining confidentiality and professional conduct. This full‑time position offers competitive benefits and growth opportunities.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role.
• Strong written and verbal communication abilities.
• Exceptional organizational and time-management skills.
• Ability to maintain confidentiality and apply discretion to sensitive situations.
• Strong attention to detail and task follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Google Workspace and common office technologies.
• Represents the organization in a professional and courteous manner.
• Ability to work independently while collaborating effectively with others.

Responsibilities

• Prepare agendas, presentations, reports, and correspondence.
• Manage calendars, scheduling, meetings, and appointments.
• Maintain organized files, records, and important documents.
• Communicate with internal teams, clients, vendors, and external partners.
• Assist with purchasing and financial reporting.
• Coordinate travel and accommodations.
• Support projects and initiatives as needed.

Skills

Communication

Organization

Time management

Discretion

Attention to detail

Multitasking

Google Workspace

Professional demeanor

Independence & collaboration

Education

Bachelor's degree

Tools

Google Workspace

Job description

We are seeking a highly organized, proactive, and dependable Administrative Assistant to provide high-level administrative and operational support to our executive leadership team. The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.

Required Qualifications

• 2+ years of experience as an Administrative Assistant, or similar role
• Strong written and verbal communication abilities
• Exceptional organizational and time-management skills
• Ability to maintain confidentiality and apply discretion to sensitive situations
• Strong attention to detail and task follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Google Workspace and common office technologies
• Represents the organization in a professional and courteous manner
• Ability to work independently while collaborating effectively with others

Preferred Qualifications

• Bachelor's degree or equivalent professional experience
• 2+ years of experience as an Executive Assistant, Senior Administrative Assistant

Key Responsibilities

• Prepare agendas, presentations, reports, and correspondence
• Manage calendars, scheduling, meetings, and appointments
• Maintain organized files, records, and important documents
• Communicate with internal teams, clients, vendors, and external partners
• Assist with purchasing and financial reporting
• Coordinate travel and accommodations
• Support projects and initiatives as needed

Benefits

• Competitive salary commensurate with experience
• Comprehensive health and wellness benefits
• Paid time off and company holidays
• Retirement plan with company match
• Professional development opportunities
• Collaborative and supportive work environment

Job Type

Full Time / 40 hours

Background checks required.

EEO Statement

VCU Dental Care is an Equal Employment Opportunity Employer. We do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, physical or mental disability, and/or age.