Administrative Assistant

Advocate Health; Milwaukee (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Advocate Health is seeking an experienced administrative professional to manage calendars, schedule meetings, and coordinate travel and expenses. You will handle document preparation, maintain confidential records, and support senior leaders with reporting and communications.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced healthcare environment. On-site Milwaukee location with standard office conditions.

Qualifications

• High School Graduate required.
• Typically 3 years of administrative support experience.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication, and ability to work independently.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda preparation and site selection.
• Greets visitors and provides information related to operations and procedures.
• Resolves problems using knowledge of policies and procedures.
• Performs complex word processing and document creation with minimal guidance.

Skills

Time management

Confidentiality

Problem solving

Written communication

Verbal communication

Microsoft Office

Document creation

Data visualization

Organizational skills

Attention to detail

Education

High School Graduate

Tools

Excel

PowerPoint

Word

Job description

Major Responsibilities:

• Schedules andprioritizescalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiatescalls.Greetsvisitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiatingreturn correspondence asappropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Education Required:

• High School Graduate

Licensure, Registration, and/or Certification Required:

• None Required

Experience Required:

• Typically requires3yearsof administrative support experience

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Ability to createsimple tocomplex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Physical Requirements and Working Conditions:

• Normal office environment; occasionallifting upto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.