Administrative Assistant

Johnson Service Group; Delaware; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

Weekly pay

Job summary

Johnson Service Group is seeking a detail-oriented administrative professional to support the Legal Department. You will coordinate signatures, manage deposits with USPTO accounts, schedule meetings, and handle travel and expenses with Microsoft Office tools.

The role emphasizes discretion with confidential information and the ability to juggle multiple priorities in a fast-paced environment. Prior legal or professional experience is required.

Qualifications

• Excellent written and oral communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Ability to handle confidential legal information with discretion.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities in a fast-paced legal environment.
• Minimum of three years of relevant professional or legal experience.

Responsibilities

• Coordinate and obtain signatures for various types of legal documents.
• Monitor and replenish funds in USPTO deposit accounts (US).
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions per organizational protocols.
• Organize travel occasionally.
• Prepare expense and reimbursement reports.
• Assist team members with projects, track deadlines, and perform ad-hoc tasks.
• Prepare, edit and format documents, presentations, and reports with MS Office.

Skills

Communication skills

Organizational skills

Discretion with confidential info

MS Office proficiency

Multitasking

Professional experience (3+ years)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Description

Qualifications:

• Excellent oral and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Demonstrated ability to handle confidential legal information with discretion.
• Ability to work effectively in a fast-paced environment supporting multiple functions within the Legal Department.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities under time-sensitive conditions.
• Minimum of three (3) years of experience in a professional or legal environment.

Responsibilities:

• Coordinate and obtain signatures for various types of legal documents.
• Monitor and replenish funds in the United States Patent and Trademark Office (USPTO) deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with organizational protocols.
• Organize travel occasionally.
• Prepare expense and reimbursement reports.
• Assist team members with projects, track deadlines, and perform ad-hoc administrative tasks as needed.
• Prepare, edit and format documents, presentations, and reports using Microsoft Office and other business tools.

Company Description

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 40 years of experience investing in people and companies. We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Company Description

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 40 years of experience investing in people and companies. We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.