Administrative Assistant

BELFOR Property Restoration; Delaware; On-site; USD 35,000 - 52,000; Full time

Job summary

BELFOR Property Restoration is seeking an Administrative Assistant to support a field office environment. The role handles front desk duties, incoming mail, and phone calls, and assists with Accounts Payable, Accounts Receivable, job cost review, and payroll processes.

Responsibilities include creating new jobs in JD Edwards, maintaining up-to-date job files for estimator/GM review, using JD Edwards and BCS to manage vendor lists, ensuring vendor compliance, reconciling AP statements monthly,

Qualifications

• Front desk responsibilities and mail distribution experience.
• Strong customer service principles and practices.
• Ability to work under time constraints and meet deadlines.
• Attention to detail and safeguarding others' property and information.

Responsibilities

• Maintain an organized workspace reflecting BELFOR practices and standards.
• Create new jobs in JD Edwards as required.
• Organize and maintain up-to-date job files for estimator/GM review.
• Use JD Edwards and BCS to manage vendor lists.
• Ensure vendor compliance.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical formats.
• Attend BELFOR training sessions as required.

Skills

Customer service

Time management

Attention to detail

Work under time constraints

Tools

JD Edwards

BCS

Job description

Job Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds into appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Company Description

BELFOR Property Restoration is the North American leader in integrated disaster recovery and property restoration services. With more than 100 full-service offices in the U.S., we are geographically positioned to respond to almost any disaster – large or small - coast to coast. A proven track record of superior response and unmatched resources has made BELFOR the contractor of choice for damages caused by fire, water, wind or other catastrophes.

Company Description

BELFOR Property Restoration is the North American leader in integrated disaster recovery and property restoration services. With more than 100 full-service offices in the U.S., we are geographically positioned to respond to almost any disaster – large or small - coast to coast. A proven track record of superior response and unmatched resources has made BELFOR the contractor of choice for damages caused by fire, water, wind or other catastrophes.