Administrative Assistant

Associa; Dedham (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Professional development

Job summary

Associa is seeking an Administrative Assistant to join our team in Dedham, MA. You will work closely with clients and vendors and partner with other Associa departments to ensure smooth operations.

The role emphasizes excellent customer service and the ability to juggle multiple projects in a fast-paced environment. As a full-time position, the Administrative Assistant will support Association Managers, handle inquiries from homeowners and vendors, and help maintain effective communications with

Qualifications

• Excellent organizational skills and ability to prioritize multiple tasks.
• Strong interpersonal and written and verbal communication abilities.
• Ability to work with minimal supervision.
• Experience using Windows-based computers and basic software.

Responsibilities

• Assist Association Managers with day-to-day operations and communications.
• Answer homeowner and vendor inquiries per governing regulations.
• Support reception with calls and switchboard coverage.
• Distribute information to Board, Trustees, and owners.

Skills

Resource organization

Interpersonal communication

Written and verbal communication

Record keeping

Computer skills

Job description

Associa is currently looking for an Administrative Assistant to join our team in Dedham, MA As an Administrative Assistant, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How will you make an impact?

The Administrative Assistantassists the Association Managers with day-to-day operations in order to maintain communications with the Board of Directors/Trustees, homeowners and vendors. To assist homeowners with questions and requests.

Duties include but are not limited to:

• Answer Owner/Tenant questions and requests using the rules and regulations of
  the Association.
• Assist the receptionist by answering incoming calls and covering the switchboard
  during vacations, time off, etc.
• Send out necessary information to the Board of Directors/Trustees and owners.

Requirements

• Skills in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively
  with little supervision.
• Ability to communicate effectively, both orally and in writing.
• Ability to develop and maintain record keeping systems and procedures.
• Skill in the use of computers, preferably with a PC, Windows-based operating
  environment

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .