Receptionist

sci; Florida; On-site; USD 22,000 - 33,000; Full time

Job summary

sci is seeking an Administrative Assistant to support funeral home, cemetery, and crematory operations in Hollywood, FL. You will schedule meetings, arrange travel, prepare reports, and process invoices as part of a coordinated administrative team.

The ideal candidate has a high school diploma, 3 years of customer-focused experience, strong computer and typing skills (40–60 wpm), and excellent communication and discretion.

Qualifications

• High school diploma or equivalent.
• 3 years of customer-focused, fast-paced experience.
• Advanced computer, internet and word processing skills (40–60 wpm).

Responsibilities

• Schedule meetings and travel arrangements.
• Plan events and manage expense reports.
• Respond to inquiries in writing or verbally.
• Process accounts payable and other accounting support transactions.
• Administer HR processes including new hire paperwork and background checks.
• Maintain SOX compliance and audit-related processes.
• Train others on policies, procedures and new initiatives.

Skills

Typing 40-60 wpm

Communication skills

Discretion

Confidentiality

Compassion

Attention to detail

Teamwork

Education

High school diploma or equivalent

Tools

Word processing

Office equipment

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent
• Experience: 3 years of experience working in a customer-focused and fast-paced professional environment
• Knowledge, Skills and Abilities:
• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 33024

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Hollywood