Administrative Assistant

ReadyFlo; Corpus Christi (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

ReadyFlo Systems is seeking a detail-oriented administrative assistant with a focus on timekeeping and general office support in Corpus Christi, Texas. You will enter and reconcile time records, review timesheets, and ensure accurate allocation of hours to jobs while providing front-desk assistance and daily office operations.

The role includes handling calls, greeting visitors, scheduling, mail distribution, and basic document preparation.

Qualifications

• Minimum 1 year of timekeeping experience preferred.
• Minimum 2 years of administrative or receptionist experience preferred.
• Experience in oil & gas, manufacturing, or construction industry preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Enter, review, edit, and reconcile employee time records.
• Review timesheets for accuracy and identify discrepancies.
• Ensure hours are allocated to the correct jobs.
• Prepare timekeeping reports for management and payroll.
• Respond to questions regarding timekeeping records.
• Maintain organized timekeeping records and files.
• Answer incoming phone calls and direct them appropriately.
• Greet visitors and assist in a friendly, professional manner.
• Assist with scheduling meetings and conference room arrangements.
• Receive, sort, and distribute mail and deliveries.
• Assist with ordering and maintaining office supplies.
• Perform general administrative duties including data entry and filing.
• Provide administrative support to management and other departments as needed.
• Maintain confidentiality of employee and company information.

Skills

Timekeeping

Organizational skills

Communication

Multitasking

Data entry

Education

High School or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

Job description

ReadyFlo Systems is a growing provider of superior measurement systems, control solutions, and packaged systems for the oil, gas, alternative energy, and innovative technology industries. We are made up of savvy forward-thinking innovators, built upon strong values, united by meaningful relationships, and inspired to make an impact on our industry and community. We present an ideal work environment, where team members thrive and are enthusiastic about building a career with ReadyFlo.

Scope

Responsible for maintaining accurate employee time records, reviewing and reconciling timekeeping data, and providing general administrative support. This position also serves as the first point of contact for incoming calls and visitors while assisting with daily office operations.

Responsibilities:

• Enter, review, edit, and reconcile employee time records.
• Review timesheets for accuracy and identify discrepancies, missing hours, and unusual entries.
• Ensure employee hours are accurately allocated to the appropriate jobs.
• Prepare timekeeping reports for management and submit required information to Payroll by established deadlines.
• Respond to employee and supervisor questions regarding timekeeping records.
• Maintain accurate and organized timekeeping records and files.

• Answer incoming phone calls and direct them to the appropriate person or department.
• Greet and assist visitors, customers, vendors, and employees in a friendly and professional manner.
• Assist with scheduling meetings, appointments, and conference room arrangements.
• Receive, sort, and distribute incoming mail and deliveries.
• Assist with ordering and maintaining office supplies.
• Perform general administrative duties, including filing, data entry, scanning, copying, and preparing documents.
• Provide administrative support to management and other departments as needed.
• Maintain confidentiality of employee and company information.

EXPERIENCE & QUALIFICATIONS

• Minimum of 1 year of timekeeping experience preferred.
• Minimum of 2 years of administrative or receptionist experience preferred.
• Experience in the oil and gas, manufacturing, or construction industry preferred.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor when assisting visitors and answering calls.
• \"Ability to work independently, multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.\"
• Ability to handle confidential information professionally.
• Experience with accounting or receiving is a plus.

Education:

High School or equivalent