Timekeeping & Office Admin Coordinator

ReadyFlo; Corpus Christi (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

ReadyFlo Systems is seeking a detail-oriented administrative assistant with a focus on timekeeping and general office support in Corpus Christi, Texas. You will enter and reconcile time records, review timesheets, and ensure accurate allocation of hours to jobs while providing front-desk assistance and daily office operations.

The role includes handling calls, greeting visitors, scheduling, mail distribution, and basic document preparation.

Qualifications

• Minimum 1 year of timekeeping experience preferred.
• Minimum 2 years of administrative or receptionist experience preferred.
• Experience in oil & gas, manufacturing, or construction industry preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Enter, review, edit, and reconcile employee time records.
• Review timesheets for accuracy and identify discrepancies.
• Ensure hours are allocated to the correct jobs.
• Prepare timekeeping reports for management and payroll.
• Respond to questions regarding timekeeping records.
• Maintain organized timekeeping records and files.
• Answer incoming phone calls and direct them appropriately.
• Greet visitors and assist in a friendly, professional manner.
• Assist with scheduling meetings and conference room arrangements.
• Receive, sort, and distribute mail and deliveries.
• Assist with ordering and maintaining office supplies.
• Perform general administrative duties including data entry and filing.
• Provide administrative support to management and other departments as needed.
• Maintain confidentiality of employee and company information.

Skills

Timekeeping

Organizational skills

Communication

Multitasking

Data entry

Education

High School or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

Job description

ReadyFlo Systems is seeking a detail-oriented administrative assistant with a focus on timekeeping and general office support in Corpus Christi, Texas. You will enter and reconcile time records, review timesheets, and ensure accurate allocation of hours to jobs while providing front-desk assistance and daily office operations.

The role includes handling calls, greeting visitors, scheduling, mail distribution, and basic document preparation.