Administrative Assistant

Roseburg Forest Products; Coquille (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Roseburg Forest Products looks for an organized Administrative Assistant to support payroll, onboarding, attendance tracking, and employee support functions at our Oregon facility. You’ll be one of the first points of contact for teammates seeking information, guidance, or help.

If you enjoy solving problems, staying organized, and keeping key processes running smoothly, this could be an excellent opportunity for you.

Qualifications

• Two (2) or more years of experience and training that demonstrates the ability to perform the key responsibilities of the position
• High school diploma or equivalent
• Excellent keyboard skills and 10-key by touch
• Proficient in Microsoft Office; Word, Excel and Outlook
• Ability to prioritize and work with speed and accuracy
• Meet deadlines, work under pressure and prioritize competing projects or tasks
• Effective listening, written and verbal communication skills; responsive, professional, and clear communicator
• Organized, self-motivated team player that fosters a positive work environment
• Honesty, integrity and efficiency
• Ability to maintain a high degree of confidentiality

Responsibilities

• Process payroll and attendance for hourly team members
• Assist with onboarding and employee administration
• Maintain records and ensure data accuracy
• Prepare internal and external reports and other documents using Microsoft software
• Support plant leadership with analytics and presentations
• Coordinate employee engagement activities and events
• Onboard new team members on payroll-related topics
• Monitor attendance and communicate concerns to leadership

Skills

Typing 10-key by touch

Microsoft Office

Communication

Attention to detail

Organizational skills

Payroll experience

confidentiality

Education

High school diploma or equivalent

Associate's degree in business or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

At Roseburg Forest Products, we know that people do their best work when they feel supported. That's where you come in.

We're looking for an organized, dependable Administrative Assistant to help support payroll, onboarding, attendance tracking, and employee support functions at our facility. In this role, you'll be one of the first people employees turn to when they need help, information, or guidance.

If you enjoy working with people, solving problems, staying organized, and keeping important processes running smoothly, this could be an excellent opportunity for you.

What You'll Do

You'll help ensure employees are paid accurately, new hires get off to a strong start, and leaders have the information they need to support their teams.

Your work will include:

• Supporting payroll and attendance processes
• Assisting with onboarding and employee administration
• Maintaining records and ensuring data accuracy
• Helping employees navigate policies, procedures, and benefits
• Preparing reports and supporting plant leadership
• Contributing to employee engagement activities and events
• Serving as a trusted administrative resource across the facility

No two days are exactly the same, and your contribution will have a direct impact on the employee experience throughout the site.

Who Thrives in This Role

You may be a great fit if you:

• Enjoy helping people and solving problems
• Take pride in accuracy and attention to detail
• Can manage multiple priorities without losing focus
• Communicate professionally and confidently
• Appreciate both independent work and collaboration
• Want an opportunity to grow your experience in payroll, human resources, and business operations

Why Roseburg?

At Roseburg Forest Products, you'll join a company with a long history of investing in its people, products, and communities. You'll work alongside experienced professionals, gain exposure to multiple areas of the business, and play an important role in supporting the success of the facility.

Job Description

Purpose

Responsible for production reporting and payroll functions. Perform administrative duties as relates to the payroll and human resources departments, specifically to hourly team member payroll, leave, and data management.

Key Responsibilities

• Process the facility’s bi-weekly time and attendance for hourly team members for payroll
• Collaboration with plant leadership related to ensuring proper pay for team members
• Create, review, and maintain spreadsheets, databases, files, and records in compliance with company policies and/or federal and state laws, including verification of employment eligibility
• Serve as day-to-day contact for team members, customers, and visitors (in person and by phone) providing information involving benefits, policies, procedures and practices
• Administer the bid process to enable team member job placement
• Vacation relief for other clerical staff, where applicable
• Prepare internal and external reports, correspondence, presentations and other documents using Microsoft software
• Maintain familiarity with labor contract as appropriate
• Retrieval and distribution of facility mail
• Order and maintain stock of office supplies
• Book travel and reconcile associated expenses
• Support Employee Engagement programs and coordinate on-site and off-site events
• Onboard new Team Members on payroll-related topics
• Monitor attendance via call-in tracker and communicate concerns and/or patterns to leadership
• Facilitate team member product purchases
• Model Company core values
• Other duties as assigned

Required Qualifications

• Two (2) or more years of experience and training that demonstrates the ability to perform the key responsibilities of the position
• High school diploma or equivalent
• Excellent keyboard skills and 10-key by touch
• Ability to prioritize and work with speed and accuracy
• Proficient in Microsoft Office; Word, Excel and Outlook
• Ability to meet deadlines, work under pressure and prioritize competing projects or tasks.
• Effective listening, written and verbal communication skills; responsive, professional, and clear communicator
• Organized, self-motivated team player that fosters a positive work environment
• Honesty, integrity and efficiency
• Ability to maintain a high degree of confidentiality

Preferred Qualifications

• Associates degree in business, accounting, industrial relations or related field