HR Assistant

Opti Staffing; Sherwood (OR); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Medical and vision coverage

401(k) with company match

Paid vacation and sick time

Paid holidays

Tuition reimbursement based on grades

Cross training opportunities

Gym membership

Mobile phone discount

Job summary

Opti Staffing seeks an organized HR Assistant in Sherwood, OR to support the HR team across benefits, payroll, and compliance. You will manage employee files, track leave, assist with FMLA, and coordinate with vendors on disability and other claims.

The role requires strong MS Office skills, confidentiality, and the ability to handle a fast-paced environment where priorities shift. This is a full-time, on-site position with competitive compensation.

Qualifications

• Five+ years of experience in an HR role preferred.
• Experience in manufacturing or construction industry is a plus.
• Familiarity with benefits, FMLA, workers’ compensation, and HR documentation.

Responsibilities

• Maintain and organize employee HR files and documentation.
• Track absences, incidents, and other HR information.
• Assist with FMLA and leave administration.
• Support benefits administration and monthly reconciliations.
• Provide documentation to vendors for disability and life claims.
• Assist with workers’ compensation claims and audits.
• Support HR audits, reporting, filing and data entry.
• Collaborate with Payroll and other departments to ensure accurate employee data.

Skills

HR experience

Organizational skills

Communication skills

Confidentiality

Tools

Microsoft Office

Word

Excel

Outlook

Job description

HR Assistant Location: Sherwood, OR Salary: $54,000 to $58,000 DOE Schedule: Full time | Monday through Friday

Who We Are:

We are partnering with a local manufacturing company that has been engineering, fabricating, and building equipment for the farming and logging industries for more than 50 years. This company is proud to buy and manufacture its products in the United States and handles the entire manufacturing process in house, including CNC machining, welding, fabrication, and assembly. They are looking for an HR Assistant who is organized, approachable, detail oriented, and ready to become a trusted resource for employees and the HR team. If you enjoy helping people, keeping important details organized, and having a role where no two days are exactly the same, this could be a great fit. You will gain exposure to multiple areas of HR while joining an established company that values teamwork, flexibility, and people who are willing to jump in and help.

What You’ll Do:

• Friendly, organized force helping keep the HR department and employee experience running smoothly.
• Create, maintain, and organize employee HR files and documentation.
• Track employee absences, incidents, and other important HR information.
• Assist with FMLA and employee leave administration.
• Support benefit administration and monthly benefit reconciliation.
• Provide documentation to vendors for short term disability, long term disability, life, and disability claims.
• Assist with workers’ compensation claims, documentation, and audits.
• Provide employee information for affirmative action and EEO 1 compliance reporting.
• Serve as a trusted point of contact for employees with questions regarding benefits, policies, leave, and general HR matters.
• Assist Recruiting with scheduling applicants, coordinating interviews, preparing job offers, and arranging preemployment exams.
• Coordinate employee training schedules and classes.
• Assist with HR audits, reporting, filing, and data entry.
• Participate in weekly HR department meetings and provide updates on current activities.
• Work closely with Payroll and other departments to ensure employee information is accurate and current.
• Jump in and support the HR department wherever needed. Variety is definitely part of the job!

What’s In It for You:

• $54,000 to $58,000 salary DOE
• Long term opportunity with an established local manufacturer.
• Eight hour workdays and a flexible work schedule.
• Paid vacation and sick time.
• Paid holidays.
• Medical and vision coverage.
• 401(k) with company match.
• Tuition reimbursement based on grades.
• Cross training opportunities.
• Opportunity for continued growth and advancement.
• Gym membership.
• Mobile phone discount.
• A position that gives you meaningful exposure to multiple areas of Human Resources.
• A collaborative team where your work will be noticed, appreciated, and important.

What You Need to Have:

• Previous experience working within an HR department, with five or more years preferred.
• Manufacturing or construction industry experience is a plus.
• Familiarity with employee benefits, FMLA, workers’ compensation, and HR documentation.
• Strong Microsoft Office skills, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and follow through.
• Ability to communicate comfortably and professionally with employees and upper management.
• Ability to maintain confidentiality when working with sensitive employee information.
• Comfortable working in a busy environment where priorities can change quickly.

The Musts:

• Team player who is willing to jump in and help wherever needed.
• Dependable, organized, and detail oriented.
• Strong employee and customer service mentality.
• Excellent communication skills.
• Willingness to occasionally work additional time when business needs require it.
• Ability to adapt and work beyond a rigid job description.
• This is a team where everyone pitches in!