Bookkeeping Assistant

Solterra Group LLC; Newark (DE); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Disability insurance

Health insurance

Paid time off

Paid training

Vision insurance

Job summary

Remedia International is seeking a financially focused, highly organized Northeast Regional Bookkeeper/Assistant Office Manager for our Northeast Regional Office. This person will own day-to-day bookkeeping, sales and commission tracking, customer/vendor communications, travel coordination, employee compliance, vehicle administration, equipment records, and overall office readiness.

The ideal candidate is able to manage multiple priorities, protect confidential information, establish reliable

Qualifications

• Demonstrated bookkeeping experience with strong reconciliations and deadlines.
• Experience in administrative assistance, accounting support, or office coordination.
• Ability to work independently with initiative and ownership.
• Strong written and verbal communication; professional email etiquette.
• Advanced spreadsheet skills; familiarity with accounting software and shared drives.
• Experience using Monday.com or similar work-management tool preferred.
• Ability to handle confidential financial and personnel information discreetly.
• Ability to manage competing priorities in fast-moving environment.

Responsibilities

• Maintain day-to-day financial records and supporting documentation for transactions, expenses, invoices, purchase orders, and payments.
• Coordinate accounts payable/receivable, invoice tracking, payment follow-up, and communication with customers, vendors, leadership, and outside accounting professionals.
• Track sales activity, booked revenue, commissions, and commission payments.
• Prepare recurring sales, commission, expense, and office financial reports for leadership review.
• Reconcile company credit-card activity, employee expense reports, receipts, travel charges, and vendor statements.
• Maintain audit-ready digital and physical financial records while protecting confidential information.
• Serve as administrative contact for the Northeast Regional Office and support travel logistics.
• Monitor calendars, emails, and office files; maintain follow-up lists without altering approved communications.
• Maintain Monday.com CRM tasks, dashboards, and reminders; follow up on overdue items.
• Coordinate onboarding and maintain employee training records and certifications.

Skills

Bookkeeping

Administrative assistance

Office coordination

Communication skills

Spreadsheet proficiency

Discretion with confidential info

Time management

Independent work

Education

Associate or Bachelor's in accounting/finance/business administration

Tools

Microsoft 365

Google Workspace

Monday.com

Job description

Position Summary

Remedia International is seeking an financially-focused, highly organized, and self-motivated professional to serve as the Northeast Regional Bookkeeper/Assistant Office Manager for our Northeast Regional Office. This person will take ownership of day-to-day bookkeeping support, sales and commission tracking, customer/vendor communication, travel coordination, employee compliance, vehicle administration, equipment records, and overall office readiness. The ideal candidate is highly attentive to priorities, acts quickly, competently and decisively. This role requires someone who can independently manage many changing priorities, protect confidential information, establish clear and reliable systems, and keep leadership informed before small issues become operational problems.

Primary Responsibilities

Bookkeeping and Reporting

• Maintain accurate day-to-day financial records and organize supporting documentation for transactions, expenses, invoices, purchase orders, and payments.
• Coordinate accounts payable and accounts receivable activities, including invoice tracking, payment follow-up, documentation, and communication with customers, vendors, leadership, and outside accounting professionals.
• Track each employee's and sales representative's sales activity, booked revenue, collected revenue, commission structure, commission status, and commission payments.
• Prepare clear recurring sales, commission, expense, and office financial reports for leadership review.
• Reconcile company credit-card activity, employee expense reports, receipts, travel charges, and vendor statements; promptly identify missing documentation or discrepancies.
• Maintain organized, audit-ready digital and physical financial records while protecting confidential company, customer, and employee information.

Office Administration and Executive Support

• Serve as the administrative advocate and central support contact for the Northeast Regional Office, its employees, equipment, vehicles, and daily operational needs.
• Monitor and respond to customer emails professionally, route technical or commercial requests to the correct team member, and ensure every inquiry receives timely follow-up.
• Review shared and designated company inboxes to keep them organized, identify missed or unanswered messages, and maintain appropriate follow-up lists without altering employee communications outside approved procedures.
• Schedule flights, hotels, rental vehicles, meetings, site visits, and other travel logistics; maintain itineraries and supporting records.
• Maintain calendars, meeting schedules, office files, customer records, vendor contacts, project documents, forms, and administrative templates.
• Keep the office professional, orderly, clean, supplied, and ready for employees, customers, vendors, and visitors; coordinate cleaning and maintenance providers as needed.

Workflow Systems and Follow Through

• Maintain the office's Monday.com CRM, including task assignments, due dates, status updates, dashboards, reminders, and accountability follow-up.
• Create repeatable checklists, trackers, filing systems, and administrative procedures that improve accuracy, visibility, and execution across the regional office.
• Review open tasks and commitments daily, follow up with responsible team members, and elevate overdue or high-risk items to leadership.
• Anticipate administrative and operational needs, independently resolve routine issues, and present leadership with concise recommendations when a decision is required.

Employee Training Safety and Compliance

• Maintain a current roster of employee training, licenses, medical clearances, certifications, and expiration dates; schedule renewals before credentials lapse.
• Coordinate onboarding and maintain required employee documentation, acknowledgments, emergency contacts, and training records.
• Verify that each employee has the correct, serviceable PPE for assigned work and that replacement items are ordered and issued promptly.
• Inspect and document vehicle PPE, first-aid supplies, spill-response supplies, fire extinguishers, and emergency kits on a recurring schedule.
• Assist leadership and safety personnel by maintaining records and communicating deficiencies; this position supports compliance and does not replace required competent-person or safety-professional oversight.

Qualifications

• Demonstrated bookkeeping experience, with strong attention to reconciliations, documentation, deadlines, and financial accuracy.
• Proven success in administrative assistance, accounting support, office coordination, operations support, or a similarly broad role with limited day-to-day supervision.
• Exceptional initiative, judgment, ownership, and follow-through; able to identify the next action and move work forward independently.
• Strong written and verbal communication skills, including professional customer email communication and tactful internal follow-up.
• Advanced proficiency with spreadsheets and working knowledge of accounting software, Microsoft 365 or Google Workspace, shared drives, calendars, and digital recordkeeping.
• Experience with Monday.com or a comparable work-management platform is strongly preferred.
• Ability to manage confidential financial, customer, company and employee information with discretion.
• Ability to organize competing priorities in a fast-moving environmental services and field-operations environment.
• Valid driver's license and willingness to support occasional travel or after-hours coordination when projects require it.

Preferred Experience

• Associate or bachelor's degree in accounting, finance, business administration, or a related field, or equivalent practical experience.
• Experience tracking sales commissions, supporting payroll inputs, maintaining fleet records, or coordinating employee training and certifications.
• Experience in environmental services, construction, industrial services, logistics, waste management, engineering, manufacturing, or another field-based operation.

Success in This Role

The Northeast Regional Office operates with accurate and current financial records, visible sales and commission tracking, clean customer follow-up, reliable task management, current employee credentials, complete PPE and emergency supplies, compliant vehicles, controlled equipment records, and a consistently professional office environment. Leadership can rely on this person to identify gaps, take responsible action, and close the loop.

Remedia International is an equal opportunity employer.

Benefits:

• 401(k)Dental insuranceDisability insuranceHealth insurancePaid time offPaid trainingVision insurance