Administrative Assistant

Green Key Resources; Connecticut; On-site; USD 100,000 - 110,000; Full time

Job summary

Green Key Resources in Fairfield County, CT is seeking an Administrative Assistant with at least 5 years of experience in financial services or a related field to support senior executives. The role emphasizes scheduling, travel coordination, and professional executive support.

Bachelor's degree required; proficiency with Salesforce and Concur preferred; strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree required, preferably in a related field.
• Minimum of 5 years of administrative experience, preferably in finance or consulting.
• Proficiency in managing complex travel arrangements and scheduling for executives.
• Experience with CRM systems like Salesforce and expense tools like Concur preferred.
• Strong organizational skills and attention to detail in administrative tasks.
• Polished and professional demeanor suitable for high-level executive support.
• Excellent communication skills, both written and verbal, for executive correspondence.
• Proven ability to manage multiple priorities and adapt to dynamic work requirements.

Responsibilities

• Coordinate and manage complex travel arrangements for executives, ensuring efficiency and accuracy.
• Maintain and oversee executive calendars, scheduling meetings and prioritizing tasks effectively.
• Provide administrative support to the business development team, including document preparation and correspondence.
• Utilize CRM systems like Salesforce for data management and operational tasks.
• Collaborate with team members to ensure seamless communication and task execution.
• Assist in expense management and reporting using tools like Concur.
• Support senior executives in achieving their strategic goals through effective administrative assistance.
• Ensure compliance with organizational policies and procedures in all administrative activities.
• Contribute to team efficiency by proactively identifying and addressing operational challenges.

Skills

Scheduling

Travel coordination

Executive support

Education

Bachelor's degree

Tools

Salesforce

Concur

Job description

Financial services firm in Fairfield County, CT seeks an Administrative Assistant to join their team. Must have at least 5 years of experience in financial services or a similar industry to be considered. Strong scheduling & travel coordination skills are a must. Bachelors degree is required.

Salary range: 100k - 110k base

Hours: 9am - 5:30pm

Key Responsibilities & Duties

• Coordinate and manage complex travel arrangements for executives, ensuring efficiency and accuracy.
• Maintain and oversee executive calendars, scheduling meetings and prioritizing tasks effectively.
• Provide administrative support to the business development team, including document preparation and correspondence.
• Utilize CRM systems like Salesforce for data management and operational tasks.
• Collaborate with team members to ensure seamless communication and task execution.
• Assist in expense management and reporting using tools like Concur.
• Support senior executives in achieving their strategic goals through effective administrative assistance.
• Ensure compliance with organizational policies and procedures in all administrative activities.
• Contribute to team efficiency by proactively identifying and addressing operational challenges.

Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 5 years of administrative experience, preferably in finance or consulting.
• Proficiency in managing complex travel arrangements and scheduling for executives.
• Experience with CRM systems like Salesforce and expense tools like Concur preferred.
• Strong organizational skills and attention to detail in administrative tasks.
• Polished and professional demeanor suitable for high-level executive support.
• Excellent communication skills, both written and verbal, for executive correspondence.
• Proven ability to manage multiple priorities and adapt to dynamic work requirements.