Administrative Assistant

Southland Industries, Inc.; Conesville (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with generous companyMatch

Medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries seeks a proactive administrative professional to support leadership, employees, and cross-functional teams by coordinating onboarding activities and providing broad administrative assistance.

The role emphasizes planning events, handling scheduling, reporting, and ensuring smooth operations across divisions within a 100% employee-owned environment. Comprehensive benefits accompany the position.

Qualifications

• Minimum 5 years of administrative, accounting, or HR support experience.
• AA or equivalent from a two-year college, or 6 months to 1 year of relevant training.
• Strong proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and handle multiple responsibilities.
• Experience with coordinating onboarding and events is a plus.

Responsibilities

• Support onboarding processes and coordinate materials.
• Serve as first point of contact for general office support.
• Facilitate cross-functional team meetings and logistics.
• Oversee office and break areas, supplies, vendors, and maintenance.
• Plan and host employee activities and community engagement.
• Create and maintain reports (weekly, monthly, quarterly).
• Schedule interviews and book travel.
• Assist in setting up projects and onboarding.
• Log training for new hires and provide backup onboarding support.
• Perform additional administrative duties as needed.

Skills

MS Office

Organizational skills

Written and verbal communication

Multitasking

Event planning

Team collaboration

Relationship building

Education

Associate's degree or equivalent

Job description

We are looking for a proactive and enthusiastic self-starter to join our team! This role serves as a key partner to leadership, employees, and cross-functional teams by providing administrative support, coordinating onboarding activities, and support community initiatives.

• Support theunion and non-uniononboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Serve as the first point of contact for general office support, providing guidance and redirecting questions as needed.
• Facilitate cross-functional team meetings and coordinatelogistics.
• Oversee office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance asrequired.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Create andmaintainweekly, monthly, and quarterly reports
• Schedule interviews and book travel
• Assistsin setting up projects and mobilization/demobilization
• Log training for new hires, and provide backup support for employee onboarding
• Performadditionaladministrative duties as needed to support division operations.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years’ experience in an administrative, accounting, or HR support role
• Strongproficiencywith Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build and maintain positive working relationships across teams and departments

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, to join our dynamic team.

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement:

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).