Operations Coordinator

Southland Industries, Inc.; Carrollton (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) with strong company match

Medical/dental/vision insurance (100%+

Annual bonus program

Life/AD&D insurance

Disability income protection

Pre-tax Flexible Spending Plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking an administrative support professional to assist the operations team and various departments. You will coordinate projects, prepare documents, schedule meetings, and assist in onboarding and reporting activities.

Strong communication, organization, and Microsoft Office skills are essential. The role involves billing support, inventory management, and collaboration on submittals and project tasks.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Typically requires 1–3 years of related experience
• Clear verbal and written communication skills
• Good organization skills and attention to detail
• Good customer service and trouble-shooting skills
• Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint

Responsibilities

• Provide administrative support to the assigned operations team to ensure daily activities run smoothly and efficiently.
• Coordinate projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepare and update documents, track document revisions, and maintain accurate records and files.
• Schedule and coordinate meetings, trainings and events.
• Prepare meeting minutes and assist with routine reports and presentation materials.
• Assist in onboarding and orientation of new employees, customers and/or vendors.
• Support billing, invoicing and other accounting support tasks.
• Maintain supply inventory, process purchase orders, coordinate delivery and receiving.
• Assist and support management with development of submittals.
• Provide support on assigned projects.

Skills

Communication skills (verbal/written)

Detail oriented

Customer service

Office software proficiency

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

Provides administrative support to the assigned operations team to ensure daily activities run smoothly and efficiently. May also assist other departments as needed to support overall business operations.

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates documents, which may include project documents and tracks documents revisions as needed while maintaining accurate records and files.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentation materials.
• Assists in the onboarding and orientation process of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting support tasks.
• Maintains supply inventory, which may include preparing and processing purchase orders, coordinating the delivery and receiving.
• Assists and supports management with development of submittals
• Provides support on assigned projects.

Qualifications

Associate's degree or equivalent from two-year college or technical school.

Typically requires 1-3 years of related experience

Clear verbal and written communication skills

Good organization skills and attention to detail

Good customer service and trouble-shooting skills

Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).