Administrative Assistant

Southland Industries; Conesville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, and vision insurance

Annual bonus program

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development memberships

Job summary

Southland Industries is seeking a proactive administrator to partner with leadership and teams, coordinating onboarding and community initiatives. The role covers forms, IT equipment, orientations, and first-day materials, while handling general office support and cross-functional coordination.

The candidate will manage meetings, vendors, supplies, swag, and employee activities, plus generate regular reports and assist in travel bookings and project setup as needed.

Qualifications

• Associate's degree or equivalent required with related experience.
• Minimum 5 years in administrative, accounting, or HR support roles.
• Strong Microsoft Office skills and exceptional organizational abilities.
• Excellent written and verbal communication, multitasking, and relationship-building.

Responsibilities

• Support onboarding for union and non-union staff, including forms and orientations.
• Serve as first point of contact for general office support and guidance.
• Coordinate cross-functional meetings and logistics.
• Manage office spaces, supplies, vendors, and maintenance.
• Oversee swag inventory and distribution; plan employee activities.
• Create and maintain weekly, monthly, and quarterly reports.
• Schedule interviews and book travel; assist project setup and mobilization.
• Log training for new hires and back up onboarding tasks.
• Handle additional administrative duties to support division operations.

Skills

Administrative support

Microsoft Office

Communication

Organizational skills

Event planning

Education

Associate's degree (A.A.) or equivalent

Tools

Microsoft Office

Job description

Position Summary

We are looking for a proactive and enthusiastic self-starter to join our team! This role serves as a key partner to leadership, employees, and cross-functional teams by providing administrative support, coordinating onboarding activities, and support community initiatives.

Position Details

• Support the union and non-union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.


• Serve as the first point of contact for general office support, providing guidance and redirecting questions as needed.


• Facilitate cross-functional team meetings and coordinate logistics.


• Oversee office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance as required.


• Manage company swag inventory and distribution.


• Plan and host employee activities, community engagement, and team-building activities.


• Create and maintain weekly, monthly, and quarterly reports


• Schedule interviews and book travel


• Assist in setting up projects and mobilization/demobilization


• Log training for new hires, and provide backup support for employee onboarding


• Perform additional administrative duties as needed to support division operations.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.


• Minimum of 5 years’ experience in an administrative, accounting, or HR support role


• Strong proficiency with Microsoft Office


• Exceptional organizational skills and strong attention to detail.


• Excellent written and verbal communication skills.


• Capable of prioritizing tasks and handling multiple responsibilities.


• Strong event planning and organizational abilities.


• Ability to build and maintain positive working relationships across teams and departments

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting


• Medical, dental, and vision insurance (100% paid for employee)


• Annual bonus program based upon performance, achievement, and company profitability


• Term life, AD&D insurance, and voluntary life insurance


• Disability income protection insurance


• Pre-tax flexible spending plans (health and dependent care)


• Paid parental leave


• Paid holidays, vacation, and personal time


• Training/professional development opportunities and company-paid memberships for professional associations and licenses


• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, we invite you to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).