Operations Coordinator

Southland Industries; Carrollton (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) match

Healthcare coverage

Annual bonus

Life & disability insurance

Flexible spending plan

Paid parental leave

Paid holidays & vacation

Training & memberships

Wellness benefits

Job summary

Southland Industries seeks an administrative professional to support the operations team, ensuring daily activities run smoothly and efficiently.

You will coordinate projects like Safety Compliance and Fleet Administration, prepare and manage documents, schedule meetings, and assist with onboarding and basic accounting tasks.

This role requires clear communication, strong organization, and proficiency with Microsoft Office; 1-3 years of related experience preferred.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Typically 1–3 years of related experience.
• Clear verbal and written communication skills.
• Good organization skills and attention to detail.
• Good customer service and troubleshooting skills.
• Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint.

Responsibilities

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates project documents and tracks revisions while maintaining records.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentations.
• Assists in onboarding and orientation of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting tasks.
• Maintains supply inventory and processes purchase orders and receiving.
• Assists and supports management with development of submittals.
• Provides support on assigned projects.

Skills

Verbal & written comms

Organization

Customer service

MS Office

Education

Associate's degree

Tools

Word

Excel

PowerPoint

Job description

Position Summary

Provides administrative support to the assigned operations team to ensure daily activities run smoothly and efficiently. May also assist other departments as needed to support overall business operations.

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates documents, which may include project documents and tracks documents revisions as needed while maintaining accurate records and files.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentation materials.
• Assists in the onboarding and orientation process of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting support tasks.
• Maintains supply inventory, which may include preparing and processing purchase orders, coordinating the delivery and receiving.
• Assists and supports management with development of submittals
• Provides support on assigned projects.

Job Description

Position Summary

Provides administrative support to the assigned operations team to ensure daily activities run smoothly and efficiently. May also assist other departments as needed to support overall business operations.

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates documents, which may include project documents and tracks documents revisions as needed while maintaining accurate records and files.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentation materials.
• Assists in the onboarding and orientation process of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting support tasks.
• Maintains supply inventory, which may include preparing and processing purchase orders, coordinating the delivery and receiving.
• Assists and supports management with development of submittals
• Provides support on assigned projects.

Position Details

• Provides coordination of various projects and initiatives, such as Safety Compliance and Fleet Administration.
• Prepares and updates documents, which may include project documents and tracks documents revisions as needed while maintaining accurate records and files.
• Schedules and coordinates meetings, trainings and events.
• Prepares meeting minutes and assists with routine reports and presentation materials.
• Assists in the onboarding and orientation process of new employees, customers and/or vendors.
• Supports billing, invoicing and other accounting support tasks.
• Maintains supply inventory, which may include preparing and processing purchase orders, coordinating the delivery and receiving.
• Assists and supports management with development of submittals
• Provides support on assigned projects.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Typically requires 1-3 years of related experience
• Clear verbal and written communication skills
• Good organization skills and attention to detail
• Good customer service and trouble-shooting skills
• Proficiency with Microsoft Office applications, including Word, Excel and PowerPoint

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).